FACILITIES MANAGEMENT DIVISION

Facilities Management Facts

Facilities Management is a service support division within the Office of Business and Financial Services.

Facilities Management Division maintains City owned buildings and structures. Our clients are city employees, citizens and visitors to the City Beautiful.

The Division provides maintenance and repair to more than 900 buildings, special structures and city facilities, with a total of 4.2M gsf.(approximately 2M gsf which is habitable space.)   Facilities include City Hall, fire stations, recreation centers, police stations and park areas.

Charge back services are provided to Public Works and other non-general funds divisions.

Property/Assets Current Replacement Value (CRV) is $1.2 billion. Sixty-two percent of City buildings are  more than 25 years old.

Facilities Management operates under three (3) City policies:

 910.01 Organization and Policy - Facilities Management
910.02 Key Management
910.03 Maintenance and Construction

Facilities Management Division is organized into three (3) functional sections:

Fiscal
Maintenance & Repair
Facilities Engineering

The Division has 49 full-time employees and 34 trades full-time employees.

Staff is consists of air conditioner technicians, electricians, plumbers, carpenters and painters.
The specialty and support staff include locksmiths, Alternations & Improvements project management and minor operational items.

Approximately 70 percent of all Facilities Management work is accomplished through contracted services. The remainder is accomplished by in-house staff.

Funding/Budgets - Facilities Management receives funding for both general and non-general programs.

Allocated in the FM budget are projected revenues which make up approximatley 24 percent of the overall budget for maintenance and repairs.

No funds are allocated for renovation or build-out services. Approximately 60-70 percent of Facilities Management budget is for fixed expenditures. If no Capital Improvement Project (CIP) or enhancement funds are apportioned, surplus (if any) Facilities Management Ops Funds are allocated for planned replacement/renewal projects (R/R’s).

Any R/R’s not completed within the component’s lifecycle becomes a deferred project.

Facilities Management submits CIP for project specific projects and/or programs.

The division estimates $23 million over the next 10 years for deferred and planned R/R projects .

Alteration & Improvement Project Definition (A & I) - Requests for Alterations & Improvements  are generated to alter or modify existing facilities, inside or out.

Alteration & Improvement Project Process - A&I's are received electronically via the Facilities Management internal webpage and are processed by Facilities Management to insure proper execution.