Facilities Management is a service support Division within the Office
of Business and Financial Services.
Maintains city owned buildings & structures. Our Clients are City
employees, Citizen’s & Visitors to the City Beautiful.
Provide maintenance and repair (M&R) to more than 900 buildings,
special structures & facilities, with a total of 4.2 M gsf. Approx. 2 M
gsf is habitable space. Facilities include City Hall, fire stations, and
recreation centers, police stations, park areas and provide (charge
back) services to Public Works and other non general funds divisions.
Property/assets Current Replacement Value (CRV) @ $1.2B. 62% of City
buildings are +25 years old
Facilities Management operates under three (3) City policies;
910.01 Organization and Policy - Facilities Management
910.02 Key Management
910.03 Maintenance and Construction
Facilities Management Division is organized into three (3) functional
sections:
Fiscal
Maintenance & Repair (M&R)
Facilities Engineering
The Division has 49 FTE, with 34 trades FTE.
Staff is made up of AC Techs, Electricians, Plumbers, Carpenters, and
Painters.
Specialty and support staff - Locksmith, Alternations & Improvements (A
& I’s) project management and minor operational items.
Approx 70% of all of Facilities Management work (in dollar value) is
accomplished through contracted services we manage the remainder is
accomplished by in-house staff.
Funding/Budgets - Facilities Management (FM) receives funding
for both general and non-general programs.
Allocated in the FM budget are projected revenues which make up
approx 24% of the overall budget for maintenance and repairs.
No funds are allocated for renovation/build-outs services. And, 60-70
percent of FM’s budget is for fixed expenditures. If no CIP/enchantment
funds are apportioned, surplus (if any) FM ops funds are allocated for
planned replacement/renewal projects (R/R’s).
R/R’s not completed within the component’s lifecycle, it becomes a
deferred project.
FM submits CIP for project specific projects and/or programs.
Est. deferred and planned R/R projects - $23M over the next 10 years.
Alteration & Improvement Project Definition (A & I) - Requests
for Alterations & Improvement (A&I) are generated to alter or modify
existing facilities, inside or out.
Alteration & Improvement Project Process - A&I's are received
electronically via the Facilities Management internal webpage and are
processed by Facilities Management to insure proper execution.
Alteration and Improvement Project funding sources are Revenue, CIP,
Grants and General Fund Expenditures