FACILITIES MANAGEMENT DIVISION

Facilities Management Facts

Facilities Management is a service support Division within the Office of Business and Financial Services.

Maintains city owned buildings & structures. Our Clients are City employees, Citizen’s & Visitors to the City Beautiful.

Provide maintenance and repair (M&R) to more than 900 buildings, special structures & facilities, with a total of 4.2 M gsf. Approx. 2 M gsf is habitable space. Facilities include City Hall, fire stations, and recreation centers, police stations, park areas and provide (charge back) services to Public Works and other non general funds divisions.

Property/assets Current Replacement Value (CRV) @ $1.2B. 62% of City buildings are +25 years old

Facilities Management operates under three (3) City policies;
910.01 Organization and Policy - Facilities Management
910.02 Key Management
910.03 Maintenance and Construction

Facilities Management Division is organized into three (3) functional sections:

Fiscal
Maintenance & Repair (M&R)
Facilities Engineering

The Division has 49 FTE, with 34 trades FTE.

Staff is made up of AC Techs, Electricians, Plumbers, Carpenters, and Painters.
Specialty and support staff - Locksmith, Alternations & Improvements (A & I’s) project management and minor operational items.

Approx 70% of all of Facilities Management work (in dollar value) is accomplished through contracted services we manage the remainder is accomplished by in-house staff.

Funding/Budgets - Facilities Management (FM) receives funding for both general and non-general programs.

Allocated in the FM budget are projected revenues which make up approx 24% of the overall budget for maintenance and repairs.

No funds are allocated for renovation/build-outs services. And, 60-70 percent of FM’s budget is for fixed expenditures. If no CIP/enchantment funds are apportioned, surplus (if any) FM ops funds are allocated for planned replacement/renewal projects (R/R’s).

R/R’s not completed within the component’s lifecycle, it becomes a deferred project.

FM submits CIP for project specific projects and/or programs.

Est. deferred and planned R/R projects - $23M over the next 10 years.

Alteration & Improvement Project Definition (A & I) - Requests for Alterations & Improvement (A&I) are generated to alter or modify existing facilities, inside or out.

Alteration & Improvement Project Process - A&I's are received electronically via the Facilities Management internal webpage and are processed by Facilities Management to insure proper execution.