PROCUREMENT AND CONTRACTS Division

City’s Mission:

Enhance the quality of life in the City by delivering public services in a knowledgeable, responsible and financially responsible manner.

WELCOME to the Procurement and Contracts Division! The Procurement and Contracts Division provides overall management and direction of the City’s procurement functions in accordance with the legal authority established by Chapter 7 of the City Code. Our team is comprised of Procurement, Warehouse in support of Fleet and Facilities, Asset Management, and Surplus Management.  

The Procurement team is dedicated to providing quality support to our customers. Our mission is to provide materials, goods and services at the best value, consistent with the quality needed to provide the very best service to the public.

Our team aspires to remain flexible and innovative in our approach to procurement, while upholding the highest legal and ethical standards of responsible business and procurement practices.

We strive for continuous quality improvement through the development of programs based on best practices and alternative purchasing methods which promote cost savings and improve operational efficiency.

Our team recognizes the importance of good supplier relationships and will make every effort to: promote fair and equitable treatment of all vendors, to foster long-term supplier relationships, and to ensure transparency of the open and competitive procurement process.

We hope you will find our website useful. We encourage questions, comments, and suggestions from those visiting our website and interested in becoming part of our supplier community.

The Procurement and Contracts Team

eSupplier Vendor Registration Service:

The City of Orlando’s eSupplier Vendor Registration Service is a one-stop service center where suppliers register online to receive email notifications of bid opportunities, notices, download active solicitations at no charge, as well as manage and update their supplier account any time of the day.

Suppliers must first create a free eSupplier account by registering their company information directly at https://esupplier.cityoforlando.net .  To save time, businesses can also upload a copy of their W-9 and Business Tax License to the account.

Once an account has been established, City of Orlando suppliers will have access to their supplier information twenty-four (24) hours a day, seven (7) days a week. Suppliers will be pleased with the ease of navigation through the system.  Suppliers register to receive email alerts for interested solicitations through selection of commodity codes matching their business product and service.  Suppliers may also add multiple contacts and email addresses during the registration process to ensure their business is properly notified.

Effective September 3, 2010, the City has discontinued the use of fax notices and email will be the only method of delivery of information;  therefore, please ensure that your business contact and email address is always up-to-date.  The City is not responsible for failed notification deliveries.

New Tool for Suppliers:

The City has launched a new feature to the eSupplier program, the electronic quotation submittal process, “eQuote”.  This new tool enables suppliers to complete and submit responses to informal Request for Quotations (RFQ) electronically through eSupplier.   

The RFQ solicitation method may be used for those procurements below the formal bid threshold of $50,000.  Suppliers must be registered to access the eQuote tool.  eQuote saves valuable time for suppliers as they complete their quote online and the submittal is transmitted via email to the City’s Procurement and Contracts Division for processing after the scheduled closing date/time.

Supplier’s have access to their RFQ submittal up to the established date and time of closing.  For more information, please contact Procurement and Contracts at (407) 246-2291.

New Tool for Professional Consultants:

In an effort to improve efficiency and support a paperless green initiative, the City of Orlando will be implementing an electronic submittal process for professional services, “eConsultant.”  When implemented, eConsultant will enable those consultants, as defined by FL §287.055, the Consultants’ Competitive Negotiation Act (CCNA) – professional architectural, engineering, landscape architectural, or surveying and mapping services - to electronically register to receive solicitations and to submit qualification statements and responses electronically via a new form generation software called GovernmentForms.software™ (“GFS”), which is available at no charge. 

The City plans to implement eConsultant in two phases: the first phase (Phase I) will be a registration process, and the second phase (Phase II) will consist of posting solicitations and receiving submittals electronically.

Additional information and instructions, and a list of frequently asked questions can be found on the City’s website at http://submittals.cityoforlando.net.

 "Don't miss out on important bid opportunities,
register today."

Term Contracts:

Did you know that you can view City of Orlando Term Contracts Online? This program was designed to help vendors conduct business with the City by providing access to valuable information more effectively. Sort by Agreement number, vendor name or number, contract name and effective date, or by the Purchasing Agent’s name.

M/WBE Program:

The City of Orlando is committed in helping qualified Minority Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) gain a fair position in the City's economic mainstream through the City’s purchasing programs. To learn more about this program and whether your company qualifies for certification as a Minority Business Enterprise or Women-Owned Business Enterprise, please contact the City's Minority Business Office at (407) 246-2623, or visit their user-friendly website.

Public Works Projects:

The Public Works Department develops, advertises and awards contracts in the following categories:

• Major construction projects including buildings, roads, bridges, and other projects that involve public health and safety.
• Engineering services.
• Architectural services.
• Land Surveying services.
• Public Works Projects Currently Out For Bid
• On-going Public Works Projects

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