Rhonda S. Ulmer,
C.P.M., CPPO, FCCN,
Director of
Purchasing and Materials Management
City’s Mission:
Enhance the quality of life in the City by delivering public
services in a knowledgeable, responsible and financially responsible
manner.
WELCOME to the Purchasing and Materials Management Division! The
Purchasing and Materials Management Division provides overall
management and direction of the City’s procurement functions in
accordance with the legal authority established by Chapter 7 of the
City Code. Our team is comprised of Procurement, Warehouse in
support of Fleet and Facilities, Asset Management, and Surplus
Management.
The Purchasing team is dedicated to providing quality support to our
customers. Our mission is to provide materials, goods and services
at the best value, consistent with the quality needed to provide the
very best service to the public.
Our team aspires to remain flexible and innovative in our approach
to purchasing, while upholding the highest legal and ethical
standards of responsible business and procurement practices.
We strive for continuous quality improvement through the development
of programs based on best practices and alternative purchasing
methods which promote cost savings and improve operational
efficiency.
Our team recognizes the importance of good supplier relationships
and will make every effort to: promote fair and equitable treatment
of all vendors, to foster long-term supplier relationships, and to
ensure transparency of the open and competitive procurement process.
We hope you will find our website useful. We encourage questions,
comments, and suggestions from those visiting our website and
interested in becoming part of our supplier community.
The Purchasing and Materials Management Team
eSupplier Vendor Registration Service:
The City of Orlando’s eSupplier Vendor Registration Service is a
one-stop service center where suppliers register online to receive
email notifications of bid opportunities, notices, download active
solicitations at no charge, as well as manage and update their
supplier account any time of the day.
Suppliers must first create a free eSupplier
account by registering their company information directly at
https://esupplier.cityoforlando.net
.
To save time, businesses can also upload a copy
of their W-9 and Business Tax License to the account.
Once an account has been established,
City of Orlando suppliers will have access to their supplier
information twenty-four (24) hours a day, seven (7) days a week.
Suppliers will be pleased with the ease of navigation through the
system. Suppliers
register to receive email alerts for interested solicitations
through selection of commodity codes matching their business product
and service.
Suppliers may also add multiple contacts
and email addresses during the registration process to ensure their
business is properly notified.
Effective September 3, 2010, the City
has discontinued the use of fax notices and email will be the only
method of delivery of information;
therefore,
please ensure that your business contact and email address is always
up-to-date.
The City is not responsible for failed
notification deliveries.
New Tool for Suppliers:
The City has launched a new feature to
the eSupplier program, the electronic quotation submittal process, “eQuote”.
This new tool enables suppliers to
complete and submit responses to informal Request for Quotations
(RFQ) electronically through eSupplier.
The RFQ solicitation method may be used
for those procurements below the formal bid threshold of $50,000.
Suppliers
must be registered to access the eQuote tool.
eQuote saves valuable time for suppliers
as they complete their quote online and the submittal is transmitted
via email to the City’s Purchasing and Materials Management Division
for processing after the scheduled closing date/time.
Supplier’s have access to their RFQ
submittal up to the established date and time of closing.
For more information, please contact
Purchasing and Materials Management at (407) 246-2291.
New Tool for Professional Consultants:
In an effort to improve efficiency and support a paperless green
initiative, the City of Orlando will be implementing an electronic
submittal process for professional services, “eConsultant.”
When implemented, eConsultant
will enable those consultants, as defined by FL §287.055, the
Consultants’ Competitive Negotiation Act (CCNA) – professional
architectural, engineering, landscape architectural, or surveying
and mapping services - to electronically register to receive
solicitations and to submit qualification statements and responses
electronically via a new form generation software called
GovernmentForms.software™
(“GFS”), which is available at no charge.
The City plans to implement eConsultant in two phases: the first
phase (Phase I) will be a registration process, and the second phase
(Phase II) will consist of posting solicitations and receiving
submittals electronically.
Additional information and
instructions, and a list of frequently asked questions can be found
on the City’s website
at
http://submittals.cityoforlando.net.
"Don't
miss out on important bid opportunities,
register today."
Term Contracts:
Did you know that you can view
City of Orlando Term Contracts
Online? This program was designed to help vendors conduct business
with the City by providing access to valuable information more
effectively. Sort by Agreement number, vendor name or number,
contract name and effective date, or by the Purchasing Agent’s name.
M/WBE Program:
The City of Orlando is committed in helping qualified Minority
Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE)
gain a fair position in the City's economic mainstream through the
City’s purchasing programs. To learn more about this program and
whether your company qualifies for certification as a Minority
Business Enterprise or Women-Owned Business Enterprise, please
contact the City's Minority Business Office at (407) 246-2623, or
visit their user-friendly website.
Public Works Projects:
The Public Works Department develops, advertises and awards
contracts in the following categories:
