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City ClerkCity Council Minutes - June 3, 2002 - DRAFTOn Monday, June 3, 2002 at 2:07 p.m. the City Council
met in regular session in the City Council Chambers, City Hall, 400
South Orange Avenue, Orlando, Florida. Mayor Glenda E. Hood called the
meeting to order. City Clerk Candice Crawford announced there was a
quorum. 1] Satisfaction of Sewer Benefit Fee - Donald Scott Williamson - address is 920 Ventura Avenue. On March 25, 1999, the City entered into a Sewer Benefit Agreement with Donald Williamson, which allowed him to pay the Sewer Benefit Fee, assessed against his property located at 920 Ventura Avenue in monthly payments over a period of thirty six (36) months. The fee was charged for connection to the City's sewer system. The Agreement was recorded as a lien against the property in order to insure payment. The City has received full payment and will execute and record a Satisfaction of Lien, filed as documentary #020603A01; 2] Amendment to the Business Assistance Program Agreement. The Business Assistance Program (BAP) was approved by City Council on June 18, 2001. The BAP is a 50/50 matching grant program designed to encourage location and/or expansion of small businesses in the City of Orlando by assisting with small-scale infrastructure projects, development fees and impact fees. The maximum amount granted under the program guidelines is $20,000. As part of the BAP, clients are required to enter into a BAP Agreement with the City of Orlando. The BAP Agreement sets forth the terms and conditions of the program and protects the City of Orlando's investment should the business discontinue operations. Recognizing the need to strengthen the provision as it relates to the City of Orlando's investment and protection, staff is recommending an amendment to the program, filed as documentary #020603A02; 3] Meeting Minutes - Commissioner Betty T. Wyman and Commissioner Phil Diamond, May 13, 2002, filed as documentary #020603A03; 4] Approval of Agreement - Employee Contract for Permit Technician I-Office of Permitting Services. Existing Employment Agreement for Pamela J. Wilson, expires June 3, 2002. Pamela J. Wilson will be contracted for a further one-year period at the rate of $11.19/hour, filed as documentary #020603A04; 5] Accept the annexation Petition - Church Word of God annexation (ANX2002-00018). Pastor Billy Newton has requested annexation of approximately 1.81 acres located along the east side of Mercy Drive and South of West New Hampshire Street (1733 Mercy Drive). The property is developed with an existing Church Word of God. The Orange County Future Land Use designation for the property is Low-Medium Density Residential (up to 10 dwelling units per acre). The Orange County zoning for the property is A-2. The City's Conceptual Future Land Use Designation for the property is Residential Medium Intensity. The proposed initial zoning is R-3B. The subject property is contiguous to the City limits. The property lies within and meets the requirements of the Joint Planning Agreement. If annexed, the property will not create an enclave, filed as documentary #020603A05; 6] Accept the annexation Petition and authorize staff to prepare an annexation ordinance and initial zoning ordinance for City Council approval, and initiate a Growth Management Plan amendment to adopt a future land use designation for the subject property. Smith Construction and Development, Inc., annexation (ANX2002-00017) Juette and Betty Ryals have requested annexation of approximately 4.5 acres located along the east side of 11th Avenue, north of 4th Street and west of Hoenstine Avenue (1667 4th Street and 9365 11th Avenue). The property is developed with one single-family dwelling unit. The Orange County Future Land Use Designation for the property is Low-Medium Density Residential (up to 10 dwelling units per acre). The Orange County zoning for the property is A-2. The City's Conceptual Future Land Use Designation for the property is Residential Low Intensity. The proposed initial zoning is R-1N.The subject property is contiguous to the City limits. The property lies within and meets the requirements of the Joint Planning Agreement. If annexed, the property will not create an enclave, filed as documentary #020603A06; 7] Meeting Minutes - Commissioner Lynum and Commissioner-elect Phil Diamond - May 2, 2002, filed as documentary #020603A07; 8] Meeting Minutes - Commissioner Phil Diamond and Commissioner Ernest Page, Wednesday, May 15, 2002, filed as documentary #020603A08; 9] Business Assistance Program Application and Agreement - Wildfires Open Pit & Grille, Inc. Wild Fires Open Pit and Grille, Inc., (Wildfires) has applied for assistance under the City of Orlando's Business Assistance Program (BAP). Wildfires is a restaurant located at 700 East Washington Street in the Thornton Park Business District. This request for assistance is to offset fees incurred due to the expansion of the restaurant and the need for additional seating to accommodate their rapidly growing customer base. The BAP was created to assist small businesses in offsetting development fees, including sewer and transportation impact fees and all elements of public right-of-way infrastructure within the City's jurisdiction that may require new installation, repair, replacement or relocation. The BAP pays 50% of eligible fees not-to-exceed $20,000. The total amount of eligible fees under the BAP is $18,464.10, of which the City of Orlando will pay $9,232.05, filed as documentary #020603A09; 10] Business Assistance Program Application and Agreement - Gribble Interior Design, Inc. Gribble Interior Design, Inc., (Gribble) have applied for assistance under the Business Assistance Program (BAP). Gribble has been in the home décor business since 1998 and is located at 1822 Edgewater Drive in the College Park Business District. In order to accommodate their growing customer base, additional office and showroom space is necessary to continue to effectively operate in College Park. The BAP was created to assist small businesses in offsetting development fees, including sewer and transportation impact fees and all elements of public right-of-way infrastructure within the City's jurisdiction that may require new installation, repair, replacement or relocation. The BAP pays 50% of the above costs not-to-exceed $20,000. The total amount of eligible fees under the BAP is $9,041.12 of which the City of Orlando will pay $4,520.55, filed as documentary #020603A10; 11] Meeting Minutes - Agenda Review, Workshop and City Council - May 6, 2002 Meeting Minutes - Agenda Review, Workshop and City Council - May 6, 2002, filed as documentary #020603A11; 12] Meeting Minutes - Finance Committee Meeting; Second Quarter 2001/2002 Performance Reports, May 21, 2002, filed as documentary #020603A12; 13] Resolution authorizing one or more loans from the Sunshine State Governmental Financing Commission. The Resolution authorizes the Mayor or Mayor Pro Tem to execute and deliver one or more Loan Agreements between the City and the Sunshine State Governmental Financing Commission (in substantially the form attached to the Resolution as Exhibit B), to borrow an amount not to exceed $6,000,000 from proceeds of the Commission's Series 1986 Revenue Bonds. Proceeds from the Loan(s) would be used by the City to finance and/or reimburse the costs of the design, construction and acquisition associated with the City's portion of the 750 space parking structure expansion at the Orange County Courthouse, as more particularly described in Exhibit A to the Resolution, filed as documentary #020603A13; 14] Approval of First Amendment to Stipulated Settlement Agreement (921 N Mills Ave). On August 6, 2001, the City Council approved a Stipulated Settlement Agreement with Do Din Hle and Hung Phi Phan (the "Owners") regarding 921 North Mills Avenue (the "Property"). The Agreement required the Owners to withdraw their proposed rezoning request for the Property and agree to waive any claims they may have had against the City in exchange for the City's promise to satisfy any code enforcement liens accruing against the Property. The Agreement also required the City to prepare a Planned Development ("PD") rezoning consistent with the proposal approved by the Municipal Planning Board (the "MPB") on August 15, 2000. Finally, the Agreement required the Owners to comply with the PD within 120 days. At this time, the Property has been sold, and on November 20, 2001, the MPB approved a new PD for the Property. The City and the new owners, the Central Florida Educators' Federal Credit Union, propose the First Amendment to Stipulated Settlement Agreement, which would allow the City to adopt a PD consistent with the new conditions approved by MPB on November 15, 2001. This First Amendment would also remove the 120-day compliance requirement, with the mutual understanding that the Code Enforcement Bureau will continue to have jurisdiction over any violations of City Code or the underlying zoning ordinance, filed as documentary #020603A14; 15] Appointments/Resignations - Orlando Rivera has resigned from the Orange Blossom Trail Development Board, TE 1/14/05, filed as documentary #020603A15; 16] Acceptance of the Minor Plat - 118 E. Harding Street - Newton Corner Presentation of a Minor Plat for Newton Corner processed under the Minor Plat procedure was reviewed at the May 2, 2002 Technical Review Committee meeting. The applicant is platting 12 lots into 2 lots for future commercial and residential development, filed as documentary #020603A16; 17] Meeting Minutes - May 13, 2002 Meeting with Commissioner Vicki Vargo and Commissioner Ernest Page, filed as documentary #020603A17; 18] Adoption of the Supplemental Resolution authorizing the issuance of the City's Capital Improvement Special Revenue Bonds, Series 2002 (the "Series 2002 Bonds"). The City previously enacted its Covenant Ordinance bearing Documentary No. 25329 on December 9, 1991 authorizing the issuance of bonds for the purpose of financing various capital improvements or refunding indebtedness issued for such purpose. Proceeds from the Series 2002 Bonds will be used to finance certain parks, parklands and greenways contained in the City's Parks Initiative program. The Chief Financial Officer recommended to the Finance Committee, which in turn passed a motion to forward to City Council, this Supplemental Resolution authorizing the issuance of the Series 2002 Bonds pursuant to the Covenant Ordinance, in an aggregate principal amount not to exceed $28,000,000. It is intended that the Series 2002 Bonds would be issued as "Designated Maturity Debt" (as defined in the Covenant Ordinance) to enable the City to take advantage of favorable interest rates at different maturities over the intermediate portion of the yield curve. As defined in Section 2.01 of the Covenant Ordinance, "Designated Maturity Debt" has a stated maturity of fifteen (15) years or less. The Supplemental Resolution, among other things, also authorizes the execution of a Letter of Representations with the Depository Trust Company; approves the form of a draft Preliminary Official Statement and authorizes the CFO to deem the same final in accordance with Rule 15c2-12; authorizes the execution of a Final Official Statement; authorizes the purchase of bond insurance and a reserve product; and approves the form and authorizes execution of a Continuing Disclosure Certificate, filed as documentary #020603A18; 19] Approval of the Underground Electrical Power Easement. Florida Power Corporation is installing an underground electrical power line along the Econlockhatchee Trail near the intersection of the South Econlockhatchee Trail and Worthington Ridge Road, immediately west of the existing Econ right of way and on property owned by the City of Orlando. City Staff have reviewed this request and have no objection to Florida Power's Use, filed as documentary #020603A19; 20] Meeting Minutes - Commissioner Vicki Vargo and Commissioner Phil Diamond, May 14, 2002, filed as documentary #020603A20; 21] Presentation of a Minor Plat for First Christian Church, that was processed under the Minor Plat procedures and reviewed at the May 2, 2002 TRC meeting. Mr. Vaughn Williams is platting previously unplatted property into one lot for construction of new additions on the Church property, filed as documentary #020603A21; 22] Meeting Minutes - Accepting of Mennello Museum of American Folk Art Board of Trustees, May 14, 2002, filed as documentary #020603A22; 23] Approval of the Business Assistance Program Application and Agreement with AVCON, Inc. AVCON has applied for assistance under the City of Orlando's Business Assistance Program (BAP). AVCON is an engineering and planning consulting firm relocating their headquarters from unincorporated Orange County into the City of Orlando by building a 23,960 square foot office located at 5555 E. Michigan Street. Established in 1988, Avcon specializes in the design and planning of planned facilities and provides cost effective consulting services to both the public and private sector. Avcon's major in-house service areas include Airport Design & Master Planning, Transportation Planning, Structural Engineering, Site and Utility Design, Highway Design, Bridge Design and Land Planning. The BAP was created to assist small businesses in offsetting development fees, including sewer and transportation impact fees and all elements of public right-of-way infrastructure within the City's jurisdiction that may require new installation, repair, replacement or relocation. The BAP pays 50% of eligible fees not-to-exceed $20,000. Total eligible fees for this application are $52,777.51 of which the City will pay $20,000, filed as documentary #020603A23; 24] Meeting Minutes - Commissioner Vicki Vargo and Commissioner Betty Wyman, May 29, 2002, filed as documentary #020603A24; B ADMINISTRATIVE SERVICES 2] Authorization to extend the subject Agreements with Decon Environmental and Engineering, Inc., of Sanford, Florida, and Asbestos Certified Technicians, Inc., of Land O' Lakes, Florida, for the period of August 7, 2002 to August 6, 2003 in the estimated not to exceed annual amount of $130,000.00. Extension of annual Agreements for Asbestos Abatement at Various Buildings, BI01-1530-1 and BI01-1530-2, filed as documentary #020603B02; 3] Authorize the Purchase of Two-hundred and Fifty-nine (259) Rifles and Accessories, SB02-089. Sealed bids were received in response to the subject solicitation. The bids received from Botach Tactical and Lawmen's & Shooters' Supply were not considered because they did not bid on all eleven items. The Police Department evaluated the bids and recommends award of all eleven items to B&H Gun Rack, the lowest responsive and responsible bidder. This solicitation for a rifle system and all components must be procured from the same source and assembled by the vendor when delivered. Award to B&H Gun Rack, of Merritt Island, Florida, in the amount of $256,721.95, filed as documentary #020603B03; 4] Authorize the Purchase of Three New Commercial
Front Loading Refuse Vehicles. The Solid Waste Management and
Fleet/Facilities Management Bureaus have requested the purchase of three
front loading refuse vehicles from Heil Environmental Industries, Ltd.,
in the amount of $161,124.00 each ($147,474.00 base price plus $13,650
in options) for a total $483,372.00. This purchase is in keeping with
that standardization approval, filed as documentary #020603B04; 6] Approval of the Extension of the Annual Agreements for Harry P. Leu Gardens Catering Services, RFP99-365-01, -02, -04. The Leu Gardens Executive Director has decided to extend the existing contracts for only ninety (90) days instead of one year and solicit new proposals for three (3) year catering services contracts. These extensions will be under the same terms and conditions as the original Agreements. All of the contracts are being extended except Perez of Florida, Inc., who was released from their Agreement at their request on January 31, 2001, filed as documentary #020603B06; 7] Approval for the Extension of Annual Agreement for Hauling and Land Application of Wastewater Residuals for Water Conserv II, RFP99-369-02. On June 21, 1999, Consent Agenda Item O (1), City Council approved award of subject contract to Showcase of Citrus, Inc., for a period of one (1) year in the amount of $199,584.00, with the option to renew for two (2) additional one (1) year periods. The Wastewater Process / Operations Bureau has requested a ninety (90) day extension beyond the three year term, under the same terms, conditions, and pricing as the original Agreement to allow additional time to complete the specifications for the re-bidding process, filed as documentary #020603B07; 8] Upgrade of the Citywide 800 MHz Radio System,
BI02-1650. Authorize the Director of Purchasing and Materials Management
to negotiate and if successful, award a contract with Motorola of
Sunrise, FL, in the amount of $672,220.00, filed as documentary
#020603B08; 10] Meeting Minutes - Certification Board Meeting for May 22, 2002, filed as documentary #020603B10; 11] Authorize execution of Amendment to Request for Proposal for Real Estate Consulting Services, RFP00-409-09. The Office of Purchasing and Materials Management and the Arts and Cultural Affairs Office request approval for an Amendment to the Agreement with Real Estate Research Consultants, Inc., for a study of the economic impact of the Arts as recommended in the Mayor's Arts for All Seasons Program. The study will be used to enhance economic development efforts, fund-raising, and awareness of the Arts in Central Florida. The total cost is $42,500 of which $16,500 will be contributed by various partners, filed as documentary #020603B11; 12] Adoption of Resolution to Amend - FY 2001/2002 Budget. The attached resolution will amend the FY 2001/2002 Budget to provide required funds according to the Resolution, filed as documentary #020603B12; 13] Request for Proposal for Analytical Laboratory Services for Wastewater Treatment Facilities and Lake Monitoring Program, RFP02-453The Approval of the ranking established by the Committee with authorization for the Director of Purchasing to negotiate and execute a Contract with the top ranked firm, subject to review and approval by the Office of Legal Affairs. Further, request authorization for the Director to negotiate and execute a contract with the second and third ranked firms respectively, if negotiations with the top ranked firm are not successful, filed as documentary #020603B13; 14] Minutes - Civil Service Board for May 22, 2002, filed as documentary #020603B14; 15] Award of Annual Agreement for the Purchase of Uniforms for the Fire Department, BI02-1625. Authorize the Director of Purchasing to make an award to Skaggs Public Safety Uniforms & Equipment, of Orlando, Florida, in the estimated annual amount of $194,665.55, filed as documentary #020603B15; 16] Meeting Minutes - Employee Suggestion Program Committee, May 24, 2002, filed as documentary #020603B16; 17] Meeting Minutes - Budget Review Committee (BRC ) for June 3, 2002, filed as documentary #020603B17; 18] Meeting Minutes - Nominating Board - May 8, 2002,
filed as documentary #020603B18; 20] Meeting Minutes, Citizens' Police Review Board, May 1, 2002, filed as documentary #020603B20; 21] Request for Proposal for Parking Fines and General Receivable Collection Services, RFP02-449. Award to Penn Credit Corporation, the firm with the highest total points, subject to successful contract negotiations. The estimated annual commission from collections is $60,000.00, filed as documentary #020603B21; 22] Approval of purchase of Security Equipment for City Hal. l Approval is requested for the purchase of a Dynavision 6550 Parcel X-ray Scanner, in the amount of $25,555, for City Hall and a Dynavision 100100 Bag/Cargo X-ray Scanner, in the amount of $40,885, for the new mail processing facility from Control Screening, LLC. The total cost of $66,440, includes delivery, set-up, and training. The terms, conditions, and pricing of GSA Contract GS-07F-9010D will apply to this order, filed as documentary #020603B22; 23] Item Deleted 24] Meeting Minutes - City Operations Committee - May 30, 2002, filed as documentary #020603B24; C COMMUNITY & YOUTH SERVICES 1] Meeting Minutes – (For information) - Civic Facilities Authority May 8, 2002, filed as documentary #020603C01; 2] Approval of the Agreement with Orange County for Northwest Literacy Project. The City has been awarded a Grant in the amount of $35,000 for phase II of the Literacy program at Northwest Community Center from May 1, 2002 to September 30, 2002. The object of this program is to continue to enhance the reading and math skills of high-risk youth who participated in phase I of the program, filed as documentary #020603C02; 3] Meeting Minutes - Community & Youth Services Board, May 21, 2002, filed as documentary #020603C03; 4] Termination of Agreement for use of TD Waterhouse Centre Termination of Solar Bears Agreement, filed as documentary #020603C04; 5] Meeting Minutes - Harry P. Leu Gardens Board, May 22, 2002, filed as documentary #020603C05; 6] Approval of Restore Orlando's request to sell souvenirs and music products at Lake Eola Park. Restore Orlando is hosting a concert at Lake Eola Park Amphitheater on June 8, 2002. They are requesting permission to sell souvenirs, music, and products related to the musical groups performing at the event. Champ's French Bakery/Lake Eola Café cannot provide the specialty products and has no objection to this request, filed as documentary #020603C06; 7] The Philippine Nurses Association of Central Florida will be celebrating its country's Independence Day on June 15, 2002. Permission to sell ethnic food and crafts at the event. Champ's French Bakery/Lake Eola Café cannot provide the specialty products and has no objection to this request, filed as documentary #020603C07; D FIRE 1] Permit for Temporary Firehouse during the remodeling of Fire Station #10 located at 5655 Vineland Road. Florida Power has agreed to allow the fire department to locate a trailer on adjacent property owned by Florida Power for use as a temporary firehouse. The permit is set to expire on February 28, 2003, at which time the remodeled Fire Station #10 is scheduled to be completed. The permit is at no cost to the City and requires the City, to the extent provided by Florida Law, to indemnify Florida Power for any damages incurred as a result of the location of the trailer on its property. Florida Power is requiring that the City execute four (4) originals of the permit, filed as documentary #020603D01; 2] Approval of the Department of Health & Human Services Contract for the development of a Metropolitan Medical Response System. The Department of Health & Human Services, Division of Acquisition Management, has awarded the City of Orlando, Office of Emergency Management, a grant in the amount of $400,000. These funds are for the development of a Metropolitan Medical Response System (MMRS) with a period of performance from May 24, 2002, through November 24, 2003, filed as documentary #020603D02; E PLANNING & DEVELOPMENT 1] Approval of Employment Agreement Extension for Anita G. McNamara as Planner I, in the Planning and Development Department, City Planning Bureau, Land Development Division. The proposed length of the contract is for one year, extending from June 11, 2002 to June 11, 2003. The annual salary is $33,280, filed as documentary #020603E01; 2] Meeting Minutes - Affordable Housing Advisory Committee (AHAC), April 9, 2002, filed as documentary #020603E02; 3] Meeting Minutes - Historic Preservation Board for May 1, 2002, except item 3a, filed as documentary #020603E03; 4] Mayor and the City Clerk to execute the Interlocal Funding Agreement with Lynx Continued project development will entail completing a Supplemental Draft Environmental Impact Statement (SDEIS) for the 20-mile light rail starter line within the Interstate-4 Corridor from Central Parkway in Altamonte Springs to the Bee Line Expressway (SR528). The Metroplan and LYNX Boards have already approved the recommendations of the Northern Alignment Stakeholders Task Force setting an alignment between Downtown Orlando and Altamonte Springs. A Southern Alignment Stakeholders Task Force is reviewing the southern portion of the corridor between Downtown Orlando and SR 528. The primary objective of the Task Force is to recommend a locally preferred alternative, an important step before more detailed planning and environmental assessments can be done. Successful completion of this work is critical if the region is to compete for a federal funding earmark when TEA-21 reauthorization is scheduled to occur in 2003, filed as documentary #020603E04; 5] Meeting Minutes - Board of Zoning Adjustment for May 7, 2002, except Items 4 and 5, filed as documentary #020603E05; 6] Meeting Minutes - Municipal Planning Board for May 21, 2002, except item D, filed as documentary #020603E06; 7] Approval of the agreement between the City and Grand Avenue Economic Community Development Corporation (Grand Avenue CDC). In the FY 2000/01 budget $200,000 from the general fund was allocated to the Enterprise Foundation Operating Support Grant Program to provide the salary of its Executive Director to administer and implement the Homes for New Beginning project through September 30, 2002. Recently, the Enterprise Foundation returned the $200,000 to the City. $56,250 of the $200,00 has been budgeted and approved to support this agreement, filed as documentary #020603E07; 8] Meeting Minutes - Baldwin Park - Town Design Review Committee (TDRC) for May 23, 2002, filed as documentary #020603E08; F POLICE 1] Memorandum of Understanding between the Orlando Police Department and the United States Secret Service. Approval and authorization for execution by the Chief of Police subject to review by the Office of Legal Affairs. Further recommend authorization for execution by the Chief of Police of future amendments, subject to review by the Office of Legal Affairs. The Memorandum of Understanding (MOU) establishes the procedures and responsibilities of both the Orlando Police Department (OPD) and the United States Secret Service (USSS) for the reimbursement of certain overtime costs and other expenses. OPD may request reimbursement of payment of overtime costs and other expenses directly related to work performed by its officers assigned to assist the USSS Central Florida Economic Crimes Task Force in conducting official investigations, filed as documentary #020603F01; 2] Meeting Minutes - Vehicle for Hire Administrator Public Hearing, May 16, 2002, filed as documentary #020603F02; 3] Approval of 18- A Permits: G PUBLIC WORKS 2] Award Contract for Beverly Shores Sewer & Water Improvements Project No.2368, to Prime Construction Group Inc. in the amount of $ 3,279,010. Also, authorize the Public Works Director to approve change orders up to 10 % ($ 327,901) of the contract amount. As part of the construction activity, OUC opted to participate in replacing and upgrading their water mains in the effected area. Their portion of the cost is based on the actual bid items and agreed upon contributions to some of the bid items such as mobilization, traffic control and others. OUC will reimburse the City fully and pay their fair share as per previous agreement approved by the City council, filed as documentary #020603G02; 3] Execute a Services Authorization with WCG, Inc., in the amount of $14,414 regarding Regent Avenue Force Main Evaluation, Project No. 2613. On April 6, 2000, City Council approved a Continuing Professional Consulting Agreement with WCG, Inc. to perform wastewater related services on an as-needed basis.WCG, Inc. has been asked to submit a proposal to evaluate the existing force main system, on Regent Avenue and Silver Star Road, related to its capacity to accommodate increased wastewater flows from the West Lake Fairview area, filed as documentary #020603G03; 4] Approve the negotiated scope of services and budget, in the amount of $35,868.85, presented by John B. Webb & Associates, Inc regarding West Lake Fairview Sewer Improvements, Project No. 2308. On February 21, 2000, the City Council approved the execution of an Agreement with John B. Webb & Associates, Inc. for engineering services for the design, surveying, permitting and bidding related to sanitary sewer improvements in the West Lake Fairview area of unincorporated Orange County, filed as documentary #020603G04; 5] Execute the Amendment to the Interlocal Agreement with the OCPA - Orange County Property Appraiser and the City of Orlando currently have an Interlocal Agreement for development of a digital parcel map for use by both organizations in their respective GIS systems, filed as documentary #020603G05; 6] Approval of the Right of Way Acquisition and Development Agreement with the (OOCEA) Orlando/Orange County Expressway Authority. The City of Orlando and Orange County are partners in the Water Conserv II program, which delivers reclaimed water to West Orange and east Lake Counties for agricultural irrigation and aquifer recharge. To minimize the length of pipe within the beltway's right-of-way, the OOCEA has asked the City and County to relocate portions of the 54-inch transmission main in advance of the beltway construction. In return, the OOCEA will reimburse both agencies for all expenses associated with the relocation. One relocation will occur near the intersection of Tiny Road and Tilden Road. Another relocation will occur through RIB Site 6. In addition, several rapid infiltration basins and appurtenances will be relocated within RIB Site 6. The estimated cost for this work is $5,539,750.To ensure reimbursement from the OOCEA, it will be necessary to enter into a tri-party Agreement to memorialize the terms and conditions agreed upon for reimbursement. The Agreement has been prepared by the OOCEA and has been reviewed and approved by both City and County staff, filed as documentary #020603G06; 7] Approval of the Purchase Order Authorization for the Pavement Markings of the Edgewater Drive Project The Edgewater Drive resurfacing project was performed utilizing two different contracts. The asphalt paving was procured through Orange County under their contract with Florida Highway Products. The pavement markings were procured through the Orlando Purchasing Office under their contract with Sunray Paving & Construction Company. The contract authority with Sunray is not sufficiently high enough to meet the scope of work required to restripe the roadway and needs to be increased to match the cost of this work in the amount of $96,362.96, filed as documentary #020603G07; 8] Meeting Minutes - Consultants' Qualifications Board, May 7, 2002, filed as documentary #020603G08; 9] Approval of Contract/Change Order to BRH-Garver, Inc. for the Mariposa Street Drainage Improvements, Project No. 4929. OUC will reimburse the City for this contractual expense. Conflicts with utilities were also encountered and rerouted at the intersection of Lake and Church. In total there needs to be additional authorization provided to grant the contractor a change order in the amount of $49,537. The funds for this work are provided from the Stormwater Utility and reimbursement from OUC, filed as documentary #020603G09; 10] Approval of the Developer's Agreement and Bufferyard and Pedestrian Bike Path Easement. Agreement between the City of Orlando and Tom Pulsifer, owner of Mills Nebraska Lumber. On August 9, 1993, the City adopted a zoning ordinance referred to as "PD", which created a Planned Development District for the Pulsifer Mills Nebraska Lumber property. In accordance with this ordinance the developer of the property was obligated to convey to the City a non exclusive easement for the bufferyard and pedestrian bike path along Haven Drive that extends from the southern property line to a point +/- 330 feet north of the main part of the Mills/Nebraska PD after existing uses on the property were vacated. Proposed redevelopment initiatives for the property have not materialized and the property remains as the existing use. City staff would like to amend the PD in order to obtain conveyance of the easement in order to proceed with the final design and construction of the Dinky Line Multi-Use Trail. Substantial funding from FDOT is contingent upon the City certifying title to the right of way necessary for the Dinky Line Trail. Staff has addressed this issue along with other issues of concern by the developer in the proposed Developer's Agreement. Along with the Developer's Agreement staff has prepared the Bufferyard and Pedestrian Bike Path Easement Agreement, filed as documentary #020603G10; 11] Continuing Professional Consulting Agreement Services Authorization with Fruland and Cox Structural Engineers. The Leu House is an historic structure that has several areas of deterioration due to previous moisture intrusion and termites. On April 25, 2002, Fruland and Cox, Inc. submitted a professional services fee proposal of $13,500 for performing structural inspections and generating repair details during the repair of the structure. Fruland and Cox, Inc. currently has an agreement with the City of Orlando to provide continuing structural engineering services. The scope of work includes an initial inspection of the building to review documented damaged areas. Remedial details will be developed for the deteriorated areas and provided to the Facilities Management Bureau who will manage the repair work, filed as documentary #020603G11; 12] Award of Contract to the lowest responsive,
responsible bidder, Garney Companies, Inc., for the Water Conserv II
Reclaimed Water Rapid Infiltration Recharge System Site 6 Retrofit
project in the amount of $4,374,462.40. Also authorize the Director of
Public Works to approve Change Orders of up to 10% of the contract
amount, filed as documentary #020603G12; 14] Execute the Joint Use Agreement with OCPS. Parks Initiative-Joint Use Agreement with Orange County Public Schools at Boone/Blankner Campus One of the Parks Initiative projects is to financially assist in the construction of some of the recreational components of the redevelopment of the Boone/Blankner Campus by Orange County Public Schools (OCPS). The construction work will be performed by OCPS and the City will reimburse OCPS an amount not to exceed $400,000 plus 10% of this amount for additional work deemed necessary by the Public Works Director. OCPS will grant to the City the right to schedule recreational activities during non-school hours for use at those facilities identified in a Joint Use Agreement. Specifically, the City will financially participate by providing funding to enhance the Blankner baseball field and playfield with Bermuda sod, an irrigation system, and related appurtenances; to build four (4) new tennis courts east of Lake Wade; to build a new parking lot for the Wadeview Community Center; and to build sidewalks for pedestrian access from the community center. In the Joint Use Agreement OCPS will grant the City the use during non-school hours of the outdoor basketball courts, the tennis courts, the general purpose playfield and running track at Blankner School, the baseball field at Blankner School, a general play area in a dry retention pond, and parking in the staff and student parking lots. The initial term of this Agreement is for a period of 15 years and may be renewed for an unlimited number of one-year terms subject to the concurrence of each party. The City will pay for ongoing maintenance related to the City's use of the Blankner baseball field and playfield and pay user charges for water to irrigate these fields. In the future, the City has the right at its cost to erect on the area north of the tennis courts such improvements as may be determined to further recreational activities and the right to permit the installation of sports lighting around the baseball field, filed as documentary #020603G14; 15] Execute a Service Authorization with PBS&J, in the amount of $24,988, the negotiated fee for professional services associated with this project which staff considers reasonable and appropriate for the scope of work to be performed. Due to the limited scope of services and the make-up of PBS&J's team of subconsultants, the Consultant is not able to offer any MBE or WBE participation for this assignment. The Office of Minority Business Enterprise has reviewed and concurred with the Consultant's proposal, filed as documentary #020603G15; 16] Approval of a Service Authorization to Dyer, Riddle, Mills & Precourt (DRMP) for professional services for the design of the gravity wall system, geotechnical and permitting services on Fern Creek for a not to exceed fee in the amount of $12,600, DRPM currently has an approved agreement with the City to provide Continuing Professional Stormwater Services. On March 14, 2002, DRMP submitted a not to exceed professional service fee proposal of $9,000to design a gravity wall system on Fern Creek in Dickson Azalea Park to prevent slope failure occurring along the creek that is impacting private property adjacent to the creek. This fee was modified by DRMP on May 22, 2002 to include geotechnical testing, stormwater permit processing and meeting attendance increasing their fee proposal to $12,600. The fee proposal of $12,600 is acceptable to City staff, filed as documentary #020603G16; 17] Approval of the Selection Committee's recommendation to accept T&G Constructors proposal and proceed to negotiation with T&G Constructors as the Construction Manager at Risk to perform the Dickson Azalea Park Restoration Project. The majority of the project is the restoration of the historic stone/concrete stairs and walls found throughout the park. Most of these structures were constructed in the 1930's. In addition, there are nine-foot bridges in the park that will be replaced with historically similar structures. Landscaping will be performed to replace that impacted by work performed in the park. Funding is available through Project 5225 of the City's Capital Improvement Program, filed as documentary #020603G17; 18] Approval of the Resolution - New Contract with Florida Department of Transportation for I-4 Maintenance within the City Limits of Orlando and reimbursement amount has been negotiated with FDOT to perform maintenance on I-4 only. The City will be paid $218,602 annually for the maintenance work. This agreement covers 12.153 miles of FDOT roadway within the City of Orlando, filed as documentary #020603G18; 19] Authorize Boyle Engineering Corporation (BEC) to Produce a Flood Insurance Study for Lakes Tennessee, Condel and Anderson. A flood study will enable the determination and establishment of flood elevations, consistent with the City's policy of determining flood elevations for all floodplains for which no elevations have been officially designated. City staff members have met with BEC, one of the City's five continuing stormwater consultants, to negotiate a fee for this study. City staff members agree with the lump sum fee of $23,670.00, filed as documentary #020603G19; 20] Authorize for Boyle Engineering Corporation (BEC) to Produce a Flood Insurance Study for Lakes Porter and Farrar. A flood study will enable the determination and establishment of flood elevations, consistent with the City's policy of determining flood elevations for all floodplains for which no elevations have been officially designated. City staff members have met with BEC, one of the City's five continuing stormwater consultants, to negotiate a fee for this study. City staff members agree with the lump sum fee of $24,978.00, filed as documentary #020603G20; 21] Execute Agreement for the Delivery And Use Of Reclaimed Water with LaNona Partners, LLC. Water Conserv I has a 16" reclaimed water main running south along Narcoossee Road adjacent to the subject property. LaNona Partners, LLC, a Florida limited liability company, at the City's request, has installed a reclaimed water service main and the necessary devices for reclaimed water irrigation. This project would utilize approximately 3,400,000 gallons of reclaimed water annually. The subject agreement has a ten (10) year initial term and is renewable. The request will increase the beneficial reuse capacity of the Water Conserv I system at a minimum cost to the City, filed as documentary #020603G21; H OTHER 2] Meeting Minutes - Community Redevelopment Agency, April 22, 2002 and May 6, 2002, filed as documentary #020603H02; 3] Meeting Minutes - For Information of Specific Approvals of Greater Orlando Aviation Authority - May 15, 2002, filed as documentary #020603H03; 4] Authorize use of OUC's Transmission Easement, La Quinta Inn and Suites Use of Orlando Utilities Commission's Transmission Easement, La Quinta Inn and Suites, located in Section 2, Township 25 South, Range 28 East, Osceola County, Florida, filed as documentary #020603H04; 5] Authorize use of OUC's Transmission Easement, Villa del Sol Use of Orlando Utilities Commission's Transmission Easement, Villa del Sol at Meadow Woods Parcel 17, located in Section 25, Township 24 South, Range 29 East, Orange County, Florida, filed as documentary #020603H05; 6] Approval of the Subordination of Utility Interest to the Florida Department of Transportation Silver Star Road -Parcels 108.2,801.2 The Florida Department of Transportation is constructing improvements and widening the John Young Parkway. The FDOT is asking OUC to subordinate any portion of these easements within the project area. The location of this subordination is north of L.B. McLeod Road and west of John Young Parkway. The FDOT has agreed to reimburse OUC for the cost of relocating its facilities that conflict with the new construction, filed as documentary #020603H06; 4. NEW BUSINESS Policy 121.1 was moved from Consent Agenda (Item
B-24). Commissioner Sheehan wanted to offer an amendment to require a
member of Council to disclose their position on an issue or policy when
meeting with another member of Council. City Attorney Scott Gabrielson
suggested the language to be: “ The Minutes shall describe the matters
discussed at the meeting, including whether a City Commissioner
advocates for or against a position or policy.” After discussion by
Council, Commissioner Sheehan withdrew her motion. It was moved by
Commissioner Lynum, seconded by Commissioner Diamond, and the vote
carried that Policy be approved, filed as documentary #020603401;
No Agenda Items Hearings/Ordinances/1st Read/Annexation Hearings/Ordinances/1st Read/Annexation Hearings/Ordinances/1st Read/Zoning Hearings/Ordinances/1st Read/Annexation Hearings/Ordinances/1st Read/Zoning 1] City Clerk, Candice Crawford, presented an Ordinance Amending Chapter 31A (Commercial Physical Contact Establishments) by changing the name of Chapter 31A to Commercial Physical Contact Establishments and Escort Services; by the addition of new Sections 31A.21 through and including 31A.26 pertaining to escorts and escort services; providing definitions; establishing record keeping requirements; providing prohibited acts; providing penalties; providing for severability; and providing for an effective date. No one appeared in opposition. It was moved by Commissioner Lynum, seconded by Commissioner Page, and the vote carried that Ordinance be approved on 2nd reading, filed as documentary #020603701; Hearings/Ordinances/2nd Read/Zoning Hearings/Ordinances/2nd Read/Annexation Hearings/Ordinances/2nd Read/Annexation Hearings/Ordinances/2nd Read/Annexation Hearings/Ordinances/2nd Read/Annexation Hearings/Ordinances/2nd Read/Annexation Hearings/Ordinances/2nd Read/Annexation Hearings/Ordinances/2nd Read/Zoning Hearings/Ordinances/2nd Read/Amendment Section
12.2.100 TDRC 8. ORDINANCES/1ST READ Ordinances/1st Read/Zoning Ordinances/1st Read/Zoning 4] City Clerk, Candice Crawford, presented an
Ordinance of the City of Orlando designating the Orlando Union Rescue
Mission sign at 410 West Central Boulevard as a Historic Landmark Sign
pursuant to Section 64.265 of the City's Land Development Code;
providing for severability and an effective date. No one appeared in
opposition. It was moved by Commissioner Lynum, seconded by Commissioner
Sheehan, and the vote carried that Ordinance be approved on 1st reading.
5] City Clerk, Candice Crawford, presented an Ordinance Changing the Zoning Classification from MU-1/T, R-3A/T and O-1/T to PD/T on Property at 921 North Mills Avenue, Generally Located North of East Marks Street, West of Pinegrove Avenue, South of Weber Street and East of North Mills Avenue, as requested by the property owner; authorizing amendment of official zoning map; providing for severability and an effective date. No one appeared in opposition. It was moved by Commissioner Sheehan, seconded by Commissioner Wyman, and the vote carried that Ordinance be approved on 1st reading. Ordinances/1st Read/Chapter 12 – Police Pension Fund
Ordinances/2nd Read/Zoning Ordinances/2nd Read/Zoning
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