|ACCOUNTING SPECIALIST SR|
|SEIU White Collar Non-Exempt|
|Performs paraprofessional accounting work in the Fiscal Management Section of a Department requiring knowledge of modern principles, practices and methods of accounting. The incumbent in this position is primarily responsible for ensuring payments are made on all City projects and accurate financial records are maintained to support these payments. Other duties include assisting with the preparation reports and assisting during the budgeting process with the review of departmental budgets. Work may include supervision of others.
Work is performed under the supervision of an administrative superior and is reviewed through conferences, reports submitted, periodic audits, discussions
|Reviews source documents and monitors reports to ensure proper coding, recording and payment of invoices and accounts.
Initiates all project budgetary paper work through OMB and the BRC process.
Sets up and increases all contract orders and reconciles to OMIS records.
Maintains change order authorization information. Prepares change order budget forms.
Maintains all financial ledgers to include retainage logs for all payments and requisitions journal vouchers through Accounting.
Maintains current, accurate financial management records for applications for payment, change orders and invoices.
Facilitates cost allocation reporting process by generating and distributing Project Management Bureau's timesheets on a monthly basis and prepares Cost Allocation reports.
Reconciles, on a monthly basis, budget figures, account balances, payroll data and expenditures on each project from various accounting and financial reports and records.
Assists in the review of fiscal budgets for assigned department. Attends budget workshops to finalize Bureau's proposed fiscal budgets.
Researches computerized and manual files to resolve accounting problems/discrepancies and communicates with vendors/City personnel to obtain required information/documentation.
May train and supervise subordinates.
Performs other related duties as assigned.
|Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.
Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.
Knowledge of computers and their applications with specific emphasis on the use of Lotus 1-2-3 software package for generating financial and accounting reports.
Knowledge of the operation of other standard office machines including calculators.
Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer.
Ability to plan and coordinate the work of subordinates.
Ability operate a personal computer for extended periods of time.
Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports.
Ability to perform complex accounting work, obtain and consolidate data, and prepare and effectively present reports, both orally and in writing.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with other employees and the general public.
|Associate's degree with major course work in accounting and four (4) years responsible accounting/bookkeeping experience in area of assignment required; or an equivalent combination of education, training or experience. Supervisory experience may be required. Ability to operate personal computers with specific knowledge of Lotus 1-2-3 is highly desired. Must pass police background investigation which includes polygraph.|