|EMPLOYEE RECORDS SUPERVISOR|
|SEIU Supervisor Non-Exempt|
|Performs supervisory work in the Records Section, which oversees the work performed in the processing of new hires, changes in employment status (demotions, promotions, transfers, name changes), and maintenance of personnel records. The employee provides administrative support for the ID/Security Badge System and Imaging System. Responsible for conducting research and making recommendations for the working out-of-class and advance personal leave programs. Work is performed under general supervision of the Assistant Bureau Chief and performance is reviewed of accomplishments of objectives through reports submitted and meetings.|
|Supervises the Records Section, which include all employee personnel records. Monitors personnel information maintained on the computer system, the processing personnel transactions to ensure compliance with contracts and policy and procedures. Develops and implements procedures to best meet deadlines and goals and objectives of the section and the City of Orlando..
Provides administrative support for systems e.g. Imaging System such as assigning password, creating and maintaining user security group, provide training to employees and the public and the ID/Security Badge System by assigning building access, parking and identification cards to City Hall and the City Common parking garage.
Clarifies and interprets Policies and Procedures and makes recommendations for amendments or revisions to current policies.
Approves and signs all employment verifications.
Coordinates storage of personnel files and destruction of documents with the Records & Archive Management section.
Assists outside agencies (Secret Service, IRS, or Child Support Enforcement) performing background checks or trying to locate employees or former employees.
Responsible for conducting research and approving working out-of-class and advance personal leave programs. Serves as notary for employment contracts and any other work-related documents as necessary. Responds to subpoenas and may testify as custodian of employee personnel records.
Participates in development and administration of annual budget; prepares various reports and monitors expenditures.
Prepares personnel transactions for rank promotions for Police and Fire employees.
Serves as Personnel Management Bureau's payroll support up for the Simplex system.
Performs other related duties as assigned.
|Considerable knowledge of the City's policies and procedures related to promotions, demotions, and transfers and records management.
Knowledge of the bargaining unit agreements and civil service management policies.
Knowledge of electronic document management.
Knowledge of laws governing public employee personnel records.
Knowledge of payroll procedures, computer capabilities and tax information.
Knowledge of the principles and practices of public personnel administration including records administration.
Knowledge of automated human resource information systems.
Ability to operate a personnel computer for extended periods of time.
Ability to analyze facts and exercise sound judgment in arriving at conclusion.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with all levels of management, employees and the general public.
Ability to plan supervise, and review work of subordinates.
|Associates Degree in Business/Human Resources, six (6) months to one (1) year experience in personnel records management, experience with a personal computerized human resources/payroll and/or database management system is desired; or an equivalent combination of education, training and experience. Supervisory and training experience is required.|