|LEGAL ADMIN COORDINATOR|
|Middle Management/Professional/NM AD|
|Performs responsible staff work assisting the City Attorney in administrative matters and providing secretarial support. Primary duties include coordination of activities such as budget development and administration, accounting, purchasing, personnel management and similar support functions. Work also involves conducting studies and special research projects; explaining policies and procedures; investigating complaints and recommending solutions to operational and/or administrative problems. Work is performed under general supervision and is reviewed through conferences, evaluation of reports submitted, and results achieved.|
|Participates in budget development and administers the annual operating budget for the Office of Legal Affairs and the Code Enforcement Board. Ensures documents are complete and in compliance with established guidelines. Attends budget hearings to provide input regarding operating needs.
Monitors financial records and consults with Accounting, Budget or Purchasing personnel to resolve problems with invoices, budget transfers, requisitions, and related issues. Prepares and/or reviews related documents.
Coordinates office activities and prioritizes support staff assignments as needed to ensure deadlines are met.
Provides secretarial support for the City Attorney and other staff as assigned, and performs such tasks as composing and typing correspondence, making travel arrangements, developing and maintaining file systems, etc.
Confers with persons, in person or by telephone, requesting service or making complaints; conducts necessary research and recommends appropriate action. Independently resolves routine problems or answers routine inquiries.
Coordinates the work of clerical support staff; trains and orients secretarial and clerical staff.
Explains policies and procedures to personnel and provides advice regarding the appropriate handling of personnel matters.
Conducts studies and gathers data on operational and administrative problems; analyzes findings, prepares reports recommending solutions, and consults with supervisory personnel on methods to improve quality of work and services. Develops internal operating procedures.
Performs related work as needed to ensure the efficient and effective operation of support functions in the Office of Legal Affairs.
|Knowledge of policies, procedures, and practices of law office.
Knowledge of basic accounting principles and practices.
Knowledge of budget development and administration.
Knowledge of operation and maintenance of office machines such as typewriter, copier, fax, PC printer, etc.
Skill in the use of computers with some knowledge of on-line legal research programs.
Ability to communicate effectively, both orally and in writing.
Ability to conduct research, analyze, interpret and report findings and to make valid conclusions and recommendations.
Ability to establish and maintain effective relationships with employees and the public.
Ability to compile data and develop written reports.
Ability to organize and coordinate various activities frequently with stringent deadlines.
|Two years college with courses in legal research, accounting, business administration/management or related area, plus two years administrative/office management experience, preferably in a law office; or an equivalent combination of education, training, and experience. Must type 60 cwpm and pass Dictaphone test.|