|Middle Management/Professional/NM AD|
|Performs specialized and supervisory work assisting the Assistant Purchasing Agent in management and purchasing of a wide variety of materials, supplies and equipment. Primary duties include planning, assigning and reviewing the work of subordinate buyers engaged in purchasing various commodities and services for use by City departments and agencies; providing technical expertise concerning contract specifications and complex purchasing activities; ensuring that work is performed in compliance with applicable legal and procedural requirements, and communicating with various vendors, City departments and agencies to resolve purchasing and related problems; approving the quality of products purchased, and involves the exercise of specialized knowledge in determining the kind and type of materials purchased. Considerable independent judgement is exercised in the application of acquired procurement knowledge, research techniques and analytical methods. Work is performed under general supervision received from the Director of Purchasing who reviews work for efficiency and effectiveness in completing assigned responsibilities.|
|Monitors and controls all Purchase Orders issued for the City. Reviews each individual buyers quote processes, insures correction of purchase order format. Scans each order on One World (JDE) system prior to approving for print.
Works in direct conjunction with the Finance Department Accounts Payable section to ensure numbers are available for every payable transaction.
Initiates printing of purchase orders, maintains appropriate logs regarding costs, line items, purchase order numbers, etc.
Maintains register of capital outlay items approved for current budget year. Checks each capital request for validity against register prior to approving Purchase Order. Enters appropriate information, price, etc., in register for item in question.
On a daily basis, act in capacity of additional buyer to expedite purchases of sensitive items/projects i.e. Iron Bridge Treatment Plant modifications, Parks and Recreation projects, etc.
Performs functions of an expedite section by ensuring on time delivery of critical items as requested by using department, effects verbal and written communiques to vendors, manufacturers, factories in efforts to obtain prompt delivery.
Responsible for determining and assigning descriptions and commodity numbers needed by all City agencies which makes it possible to create any One World (JDE) requisitions for equipment, supplies, and services.
On a daily basis, receive requests from all City agencies for commodity numbers needed for a One World (JDE) requisition.
Ensures Minority and Women-Owned Businesses the ability to participate in the performance of City contracts and purchase order awards.
Reviews existing computer files to ascertain if a description exists on file with a valid commodity number which can be used or assign same as detailed above. Advise requestor accordingly.
Continually maintain master record of all commodity numbers within the One World (JDE) system. Insure files are kept in Catalog-Group-Number sequence. Insure numbers are assigned commensurate with the appropriate funding codes; maintain master files in alphabetical sequence within the One World (JDE) system.
Responsible for assigning and maintaining all vendor numbers used for all purchases and payments throughout the City of Orlando.
Performs other related duties as required.
|Considerable knowledge of the techniques and requirements of specification preparation.
Considerable knowledge of approved purchasing methods, including recording, buying, inspection and shipping methods.
Considerable knowledge of the various grades and qualities available to the types of commodities purchased.
Considerable knowledge of the sources of supply, markets and price trends.
Some knowledge of the needs of the agencies served.
Some knowledge of accounting practices and procedures as related to governmental purchasing.
Some knowledge of laws, ordinances, departmental policies and other requirements governing the purchasing of commodities for the City.
Some knowledge of insurance as it pertains to Property Liability and surety bonds.
Ability to prepare specifications and invitations to bids and to tabulate and analyze bids.
Ability to analyze City purchasing demands and make effective recommendations concerning improved purchasing practices.
Ability to establish and maintain effective working relationships with administrative officials and vendors.
Ability to communicate effectively, both orally and in writing.
Ability to obtain and interpret market prices and trends and apply these to procurement problems.
Ability to plan, organize and supervise the work of a staff of subordinate employees.
|Bachelor's Degree in Business Administration or related field and two (2) years experience in large scale purchasing of a variety of commodities in a centralized purchasing operation including experience in a supervisory capacity; or an equivalent combination of education, training, and experience. Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO) is desired.
REVISED: 2/11/92 AL