|SEIU White Collar Non-Exempt|
|Performs varied, responsible and complex clerical work of a specialized nature in the City Clerks Office. The primary functions of this position include coordinating meetings for over thirty Boards, notifying Board members to ensure a quorum; recording, transcribing and distributing minutes; maintaining complex records and files, collecting and preparing items for meetings, preparing correspondence for Mayor's signature;, preparing and processing legal advertisements, and taking minutes of City Council meetings in the absence of the Deputy City Clerk. Work is performed under general supervision of the City Clerk and is reviewed for accuracy and adherence to policy and procedures.|
|Maintains and updates thirty plus (30 +) Board files which includes Applicant Listings, Board Rosters, Attendance Reports, Annual Reports, etc.
Coordinates all appointments to the thirty plus (30 +) permanent Board.
Prepares appointment/reappointment letters and certificates for Mayor's signature and distribution.
Compiles e-mail/mail outs to Nominating Board Members.
Collects and organizes Agenda items for monthly Nominating Board Meetings, and notifies Secretaries of scheduled meetings.
Notifies all Nominating Board Members via telephone of pending meetings and special actions.
Prepares advance Notices of Expiration of Terms for Board Members record; transcribes and distributes minutes of meetings.
Assists in annual orientation programs for Nominating Board Chairman and all Board Members (250 +), coordinates with and notifies appropriate personnel and staff regarding activities scheduled.
Notifies appropriate Recording Secretaries and Board Chairman of all City Council approvals for Mayor's appointments.
Coordinates and prepares all legal advertisements with various departments and the news media. (Bids, Annexations, Lien Assessments, Public Hearings, Zonings, Ordinances).
Answers difficult inquiries and citizen complaints, explains functions and services of Boards, requests action from proper department and records action taken/results obtained.
Performs other related duties as assigned.
|Considerable knowledge of Business English, spelling, and arithmetic.
Knowledge of office practices and procedures.
Knowledge of municipal operations, and departmental policies and procedures.
Knowledge of requirements for and preparation of legal advertising.
Ability to coordinate meetings, record and transcribe minutes.
Ability to understand and follow complex written and verbal instructions.
Ability to learn codes, regulations, and procedures of assigned area.
Ability to maintain complex records and prepare accurate reports.
Ability to meet the public and to establish and maintain effective working relationships.
Ability to operate various office machines, such as calculator, typewriter, personal computer and related software, and to type at a speed of at least 45 correct words per minute.
Ability to provide information correctly and concisely.
|High school graduate plus two (2) years clerical experience; or an equivalent combination of education, training, and experience. Must type 45 cwpm. Knowledge of word processing desirable.|