|GENERAL ADMINISTRATION DIR 201|
|Performs responsible administrative and supervisory work managing the City Clerk's Office. As Corporate Secretary of the City, responsible for all public documents, legal advertising requirements, as well as indexing/recording City Council actions. Administers City's Records Information Management Program; Municipal Reference Service; serves as Municipal Elections Supervisor; and supports Nominating Board functions. Work is performed under the direction of the Chief Administrative Officer.|
|Executes documents on behalf of municipal corporation in concert with Mayor/Mayor Pro Tem; serves as custodian of City Seal.
Ensures proper maintenance of all City records for expedient informational accessibility by the public/staff to insure that all documents are processed pursuant to legal procedures.
Supervises complex indexing of all items contained in City Council minutes; record documents in public records as mandated by law.
Supervises and/or reviews all City legal advertising, assisting in development of legally required notices on hearings for Ordinances, lien assessments, zoning, annexations, assuring notice afforded property owners/interested parties as required by law.
Plans and directs the development and administration of City's Records Information Management Program, including planning and implementation, microfilming operation, developing various schedules required by the program (e.g., inventory, retention, destruction).
Drafts operational guidelines for implementation of program, expanding upon dictates of applicable laws; assure continued efficiency/effectiveness of program.
Plans and directs the development and administration of City's Municipal Reference Service, providing officials and staff with information research and assistance from internal/external resources in a timely and cost-effective manner.
Supervises receiving, registering, processing of all notices of claims and law suits filed against the City.
Maintains up-to-date master copy of City Code; maintains compilation of policies adopted by the City Council.
Officiates at bid openings on public works projects, construction of City facilities, bond issues.
Exercises independent authority in conduct of regular and special City elections; administers oath of qualification to candidates; receives all Certificates on election results; maintain official election book on all City elections.
Serves as consultant on City Code, requiring thorough knowledge of ordinances, polices and procedures, principles of public administration.
Administers City policy on collections, sales of merchandise/services, solicitations and distribution of handbills/similar items on City property.
Plans, develops and prepares annual budgets for various programs; monitors internal activities, coordinating achievements to ensure success of overall objectives.
Plans, supervises assignments of managerial/supervisory/clerical subordinates.
Monitors internal activities, coordinating achievement to ensure success of overall objectives.
Performs related work as assigned.
|Knowledge of laws and regulations governing the publishing, filing, indexing and safe keeping of official City documents.
Knowledge of municipal election procedures and rules of conduct.
Knowledge of rules of order governing official meetings and hearings.
Knowledge of current office management principles and practices.
Knowledge of research methods and techniques.
Knowledge of local government operations and ordinances.
Knowledge of automated records management systems.
Knowledge of budget preparation and administration.
Ability to plan and direct the work of others.
Ability to communicate effectively, both orally and in writing.
Ability to conduct research, analyze and present findings in a clear, concise manner.
Ability to meet the public, to understand their questions, and provide clear answers.
|Bachelor's Degree in Business/Public Administration plus 5 years experience in governmental management with responsible administrative and supervisory experience; or an equivalent combination of education, training, and experience.|