|ASST PURCH DIR/MBE OFFICER|
|Performs professional, administrative, and supervisory work assisting the Purchasing & Materials Management Director in the procurement and management of supplies, equipment, materials, subcontracts, construction, contractual services, and professional services. Primary duties include development and administration of policies and procedures; coordination and management of professional services contracts, preparation of specifications for a wide variety of equipment and professional services; analysis and evaluation of bids; and management of assigned programs. Manages division in the absence of the Purchasing & Materials Management Director. Work is performed under general direction of the Purchasing Agent and is usually reviewed from an overall standpoint upon completion, through discussions and reports submitted, for conformance with policy, and efficiency and effectiveness in accomplishing objectives and results.|
|Coordinates and supervises professional, technical and supervisory employees engaged in procurement, contract administration, and materials management activities. Discusses problems, provides professional support/guidance and determines appropriate action to ensure compliance with City ordinances and purchasing procedures. Authorized to approve with City ordinances and purchasing procedures. Authorized to approve purchases up to $25,000.
Coordinates and manages the development of contracts for professional services. Writes and/or reviews specifications and related documents; conducts site visits and pre bid hearings to answer vendors' questions; evaluates bids and proposals and recommends bid awards; reviews requests for contract changes, negotiates with vendors, and recommends appropriate action.
Consults with and advises Purchasing & Materials Management Director regarding establishment/interpretation of policies, and usually complex, publicly sensitive, or problem procurement matters.
Develops, revises, and supervises implementation of procedures for acquiring goods and services to ensure compliance with the City's Purchasing Code and applicable state and federal regulations. Establishes guidelines for inventory and usage controls.
Develops and administers annual operating budget; supervises the preparation of various reports.
Consults with and advises managers and administrative personnel on matters relating to costs, procurement, and technological changes regarding equipment, materials, chemicals, or services.
Represents Purchasing & Materials Management Director at various meetings as requested (i.e., Professional Services Selection, Budget Review, City Council, etc.).
Participates in the development and administration of a cooperative procurement program with other governmental agencies; meets with and discusses joint procurement matters with representatives of other agencies.
Reviews and authorizes personnel actions such as selection, transfer, promotion, demotion, performance evaluation, pay increases, disciplinary action, and training.
Manages division in the absence of the Purchasing & Materials Management Director.
Performs other duties as needed to facilitate the accomplishment of Bureau goals and objectives.
|Thorough knowledge of modern principles and practices of large-scale governmental procurement and materials management.
Thorough knowledge of supply sources, price trends and market conditions for a variety of commodities.
Thorough knowledge of local, state, and federal regulations governing municipal procurement and sale activities.
Knowledge of techniques and requirements for preparation of specifications for contractual services, materials, and equipment.
Knowledge of basic accounting principles and practices (as they relate to procurement and maintenance of perpetual inventory/record keeping systems.)
Ability to prepare specifications and analyze bids for professional services, and complex technical equipment.
Ability to develop and maintain functional procurement and materials management systems and procedures.
Ability to analyze commodity requirements. Interpret market prices and trends, and apply interpretations to procurement problems.
Ability to plan, organize and supervise the work of buyers, contract specialists and other professional and technical support personnel.
Ability to establish and maintain effective relationships with City employees, vendors, and sales personnel.
Ability to develop and administer a management by objective operating budget.
|Bachelor Degree in: Business or Public Administration, Economics, Marketing, or related field. Course work in procurement, materials management, inventory control, distribution systems, contract law, and construction contracting desired with four (4) or more years professional experience in Purchasing and Materials Management, three (3) of which must have been in a supervisory/management capacity, or an equivalent combination of education, training and experience. Certification as Professional Purchasing Manager desired and a valid Florida Driver's License is required.
REVISED: 2/11/92 - AL
7/1/02 - VCJ