|SENIOR CONTRACT ADMINISTRATOR|
|Middle Management/Professional/NM AD|
|The Senior Contract Administrator performs professional, technical, administrative, and supervisory work in the Purchasing and Marterials Management Division. An employee assigned to this classification is responsible for the procurement of commodities, services, design and construction. Performs pre-award and post-award functions for a variety of contracts for construction services and professional services under the Consultants Competitive Negotiation Act (CCNA). Prepares Requests for Proposals (RFPs), Requests for Qualifications (RFQu) and Invitations for Bid (IFB). Exercises the procurement authority delegated to the position through the Purchasing Division Manager and City Code. Work is performed under the general supervision of the Purchasing Division Manager and is reviewed through conferences, reports and results obtained.|
|Responsible for pre and post-award procurement function, including participating in or conducting evaluations and negotiations for Professional Services under the Consultant's Competitive Negotiation Act (CCNA) and projects associated with the design and public construction of facilities, roadways, water and wastewater projects.
Facilitates the contract negotiation process with technical and legal personnel. Performs contract pre-award functions such as reviewing and providing guidance to customers relating to the preparation of statements of work and specifications; develops special clauses, terms and conditions applicable to the solicitation.
Supervise, train, advise, and evaluate the work of assigned support staff.
Perform and assist customers with market research. Independently research applicable regulations, policies, and other procurement resources relating to contract management processes and best practices (pre-award, post-award, allowable costs, etc). Provide procurement guidance and support to internal and external clients and to ensure compliance with policies, procedures and state laws.
Insures the bid schedule is properly structured, prepares the solicitation, determines source selection and resources to be solicited, conducts pre-bid conferences, performs price analysis, processes protests, reviews submittals to determine bidder responsiveness and responsibility. Prepares contracts, issues task orders and purchase orders. Prepares agenda item for presentation to the City Council.
Post-award functions including; preparing contract modifications and change orders relating to unknown site conditions, defective drawings or specifications, or quantity requirements; resolving payment issues, conducting performance assessments, making recommendations to the Purchasing Manager for resolution of performance issues and closeout functions for expired awards.
Responds to inquiries, attends meetings, and takes appropriate steps to expedite delivery or performance when required.
Monitor contractor compliance based on contract terms and conditions. Provide guidance and assistance to contractors and program officials on administration issues, including nonperformance, issues for cause and cure notices, termination of contracts for default or convenience, and prepares replies to other involved agencies.
|A foundation of basic Purchasing and Contracts knowledge.
Knowledge of contracting principles and procedures applicable to pre-award and post-award actions; be familiar with the methodology of various types of contracting such as fixed-price; Design-Build; Design-bid-build; Two-step bidding; Construction Manager at Risk (CM at Risk) and other special provisions and incentive contracts.
Knowledge of contracting for professional services in compliance with the Consultant's Competitive Negotiation Act (CCNA), to include truth-in-negotiation certification, labor rates, burdened labor rates, allowable and allocable costs, overhead rates, and cost and price procedures; and the techniques required to evaluate solicitations or offers.
Knowledge of principles and laws pertaining to Florida's Government in the Sunshine as it applies to the procurement process and more specifically the evaluation and selection of contractors.
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their application.
Skilled in negotiating, writing, and interpreting contractual agreements.
Skilled in problem resolution.
Skilled and highly proficient in the use of personal computer including word processing and spreadsheets.
Ability to interpret policies, procedures, regulations; and to evaluate technical information for conformity and contract requirements.
Ability to plan, organize and supervise the work of supporting staff.
Ability to establish and maintain effective working relationships with departmental contacts, vendors, and those contacted in the course of work.
Ability to develop and document processes and procedures.
Ability to communicate effectively both orally and in writing, and make public presentations
Ability to operate a personal computer and software.
|Bachelor's Degree in business administration, public administration or a related business field. Three (3) years of progressively responsible experience in procurement and contracting of materials, equipment and service contracts with at least one (1) year of supervisory experience and one (1) year of governmental experience in the Consultant's Competitive Negotiation Act (CCNA) and with complex construction procurements.
One (1) of the following Professional Certifications is required within two (2) years of employment; Certified Professional Public Buyer (CPPB), Certified Associated Contracts Manager (CACM) or Accredited Purchasing Practitioner (APP) or Certified Procurement Manager (C.P.M.) or Florida Certified Negotiator (FCN). A comparable amount of education, training, or experience may be substituted for the minimum qualifications.