|Middle Management/Professional/NM AD|
|The Contract Administrator performs professional and technical work in the Purchasing and Materials Management Division. An employee assigned to this classification is responsible for the administration of complex programs and assignments including performance management software, contract management program, e-Bidding, procurement's Enterprise Resource Planning software, and the division's emergency management plan. Duties include; developing complex solicitations, Requests for Proposals and Invitation to Negotiate, pre-award and post-award functions for a variety of contracts. Exercises the procurement authority delegated to the position through the Purchasing Division Manager and City Code. Work is performed under the general supervision of the Purchasing Division Manager and is reviewed through conferences, reports and results obtained.|
|Responsible for pre and post-award procurement function as it relates to complex Request for Proposals (RFP) and Invitation to Negotiate (ITN).
Reviews statements of work to determine appropriate source selection method and supplier resources; conducts re-event conferences; reviews submittals to determine respondent's responsiveness and responsibility.
Develops special clauses, terms and conditions applicable to the solicitation.
Facilitates the contract negotiation, as required with technical personnel under the ITN process.
Facilitates the contract negotiation process with both technical experts and legal.
Prepares contracts and purchase orders.
Prepares agenda item for presentation to the City Council.
Monitor contractor compliance based on contract terms and conditions.
Acts as the City's subject matter expert as it relates to the Procurement ERP system and provide guidance, support, and training as required.
Performs daily oversight and administration of the vendor registration/contract management program to ensure all contracts, insurance and required documentation is complete and accurate.
Administers the division's performance management program, as required.
Performs independent research as applicable with other agencies research and other procurement resources relating to best practices.
Performs market and spend analysis and provides appropriate reports.
Provides assistance to the Procurement Division Manager relating to special projects.
|A foundation of basic Purchasing and Contracts knowledge.
Knowledge of contracting principles and procedures applicable to pre-award and post-award actions.
Knowledge of methodology of various types of negotiation principles.
Knowledge of the techniques required to evaluate offers.
Knowledge of principles and laws pertaining to Florida's Government in the Sunshine as it applies to the procurement process and more specifically the evaluation and selection of contractors.
Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their application.
Skilled in negotiating, writing, and interpreting contractual agreements.
Skilled in problem resolution.
Skilled and highly proficient in the use of personal computer including word processing and spreadsheets.
Ability to interpret policies, procedures, regulations; and to evaluate technical information for conformity and contract requirements.
Ability to establish and maintain effective working relationships with departmental contacts, vendors, and those contacted in the course of work.
Ability to communicate effectively both orally and in writing, and make public presentations.
Ability to operate a personal computer and software.
|Bachelor's Degree in business administration, public administration or a related business field. Three (3) years of progressively responsible experience in procurement and contracting of materials, equipment and service contracts with at least one (1) year of experience in the negotiations with complex procurement.
One of the following Professional Certifications is required within two (2) years of employment; Certified Professional Public Buyer (CPPB), Certified Associated Contracts Manager (CACM) or Accredited Purchasing Practitioner (APP) or Certified Procurement Manager (C.P.M.) or Florida Certified Negotiator (FCN).