|FPR ADMINISTRATION COORDINATOR|
|SEIU Professional Exempt|
|Performs administrative, financial and technical work assisting in the management of the business and financial operations of the Families and Parks Recreation Department. Primary duties include coordination of business and financial aspects including but not limited to budgeting, fiscal analysis, receivables, purchasing, payroll, projects, and systems administrator for specialized application software. Work is performed under the general direction of the Families Parks and Recreation Fiscal Manager and is reviewed thought reports submitted, observations, periodic audits, discussions, evaluation of support ability, client feedback, and results obtained.|
|Provides technical support to the FPR Department, troubleshooting application errors, maintains database integrity, entry of all programming, classes, events, and facilities, trains permanent and seasonal staff, creating detailed reports for tax liability, insurance payments, performance measures, facility usage, program capacities, aging receivables, and demographic ratios for use in marketing and development of programs and activities.
Coordinates quarterly brochures, merging of family letter notifications, and annual membership renewals.
Assists Technology Management with testing and upgrades and ensures Internet and IVR applications are accurate and operating efficiently.
Maintains user ID's to include new staff, terminated employees, and sets appropriate security and user group levels.
Serves as a technical liaison for the department by interacting with Technology Management and consults with CLASS software support.
Maintains course updates, manages cancellations, title changes, fee structure consistency and related general ledger accounts.
Coordinates financial transaction processing for all of the FPR Department.
Prepares fee analysis, budget fiscal analysis, receivables, purchasing, payroll, projects, seasonal processing, revenue and fee management, and refunds.
Plans, organizes and conducts training to program managers and supervisors in the use of financial systems software, as well as identifies other training needs of the department either site specific, one-on-one, or classroom style training classes. Other duties as may be assigned.
|Knowledge of theory and application of accounting principles and procedures relates to comprehensive departmental fiscal administration and the ability to apply this knowledge to various work situations.
Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.
Knowledge of computers and their applications.
Knowledge of principles and practices of statistics and application of financial and management principles, practices, and equipment.
Knowledge of computerized financial management, accounting, budget, data processing, and payroll systems.
Ability to plan, organize, schedule and assign tasks to colleagues.
Ability to establish efficient standards and procedures for OK mission critical software system.
Ability to establish and maintain effective working relationships with employees, citizen's department management personnel, vendors and others.
|Bachelors Degree in business administration or related field plus (2) years experience in accounting, finance, and information systems or an equivalent combination of education, training and experience.|