|PURCHASING AGENT SENIOR|
|SEIU Supervisor Exempt|
|Performs professional, technical, administrative, and supervisory work, responsible for the administration of the Contracts Administration Section and a commodity buying group responsible for all activities concerned with a large variety of high value, technical, and complex contracts of varying terms involving the procurement of contractual services, professional consultants, supplies, equipment, materials, and services required by both City Departments and quasi-City Agencies. Work is performed under general supervision and is reviewed through conferences, reports, observation, and evaluation of programs and accomplishment of assigned objectives.|
|Directs and coordinates the activities of subordinate personnel of the contracts Administration Section in developing, bidding, negotiating, awarding, managing, and amending contracts in which the requirements involve substantial and complex effort over long periods of time and contractually can range from Firm Fixed Price to Fixed Price Cost Reimbursable, and from Time and Multiple Price provisions depending on the nature of the project.
Directs and participates in formulating bid packages, requests for proposals, request for pre-qualifications, procurement contracts, amendments, and other related documents.
Directs or performs various contract management functions, such as verifying evidence of Contractor's progress; reviewing and providing recommendations on Contractor proposals resulting from change orders; mediate delivery schedule changes; monitoring contractor's compliance with contract, statutory and regulatory provision, etc.
Performs as required, negotiations with bidder including such items as clarification of conflicting interpretations of the contract, allowability of costs compensation structure, insurance plans minority and women-owned business participation and subcontracting programs, contract changes, supplemental agreements, rejection of waiver and/or deviations, correction of severe performance deficiencies, etc.
Develops plans for accomplishment of assigned functions to meet priorities, deadline and implementation goals established by management. Set priorities and prepares schedules for completion of work. Establishes work standard of performance. Keeps abreast of changes in policies, regulations and directives to determine effect on overall operations. Evaluates staffing assigned and submits justification and recommendation for changes to supervisor.
Develops and implements a continual budget planning process for the Contracts Administration Section which culminates annually in the preparation of the next year's budget and forecasts the needs for the following year.
Develops and maintains computerized database for monitoring and tracking of commodity, services, and construction contracts. Formulates standard contract terms and conditions. Develops procedures for contract administration and commodity procurement.
Formulates and coordinates procurement policies and procedures relating to the Contracts Administration Section. Prepares Requests for Proposals, Invitations for Bids, Subcontractors, and Multi-Year procurement packages involving contractual services, consultants, equipment, supplies, construction, capital improvements, and federal grants. Formulates and prepares city Council agenda items, construction and annual contracts, contract amendments, IFB addenda, task authorizations and change orders.
Assigns and explains work to subordinates and supporting clerical personnel; reviews and corrects deficiencies as appropriate; and insures all projects are accomplished timely. Makes decisions to adequately meet changing economic or business situations and defines newly required strategy to effectively meet business objectives.
Chairs meetings with Departments and Contractors for the purpose of resolving problems. Conducts pre-bid/proposal conferences, participates in procurement Committee meetings and oral presentations; subsequently conducts bid and proposal openings. Evaluates bids and proposals to determine most responsive and responsible submittal; evaluates responses, pricing data, scope of services and contract terms.
Presents to management outlines recommending contractual needs and methodology and recommends changes to Purchasing Code or Policy/Procedure. Travels as required to contractor locations to evaluate changing conditions, to perform necessary audits, and to negotiate solutions to contractual problems.
Purchases supplies, equipment, and services in accordance with established policy and the City's Purchasing Code. Authorizes issuances and signs purchase orders for products, services, and construction projects.
|Knowledge of contract administration principles, regulations, and procedures to administer a variety of high value, technical and complex contracts.
Knowledge of and skill in the use of negotiation techniques to conduct negotiations.
Knowledge of cost and price analysis techniques sufficient to compare proposals and bids against previous history, actual expenditures, and established rates to determine an award and/or negotiation position.
Knowledge of business and industry practices to identify factors affecting contractor's cost, and to conduct on-site surveys to assess contractor's ability to perform.
Knowledge of writing techniques to enable facts to be presented clearly in memoranda minutes of meetings, and contract modification and supporting documentation.
Preparation, solicitation, analysis and evaluation, and awarding of bids, proposals, and contracts.
Ability to communicate effectively both orally and in writing, and make public presentations.
Ability to operate personal computer and evaluate bid proposals.
|Bachelor Degree in Business Administration or related field, plus four (4) or more years of experience in contract administration and negotiation; or an equivalent combination of education, training, and experience. Must have broad knowledge of government procurement regulations, contract law and all facets of government contracting. Some supervisory experience required. CPSM (Certified Professional in Supply Management) or CSM (Certified in Supply Management) or C.P.M. (Certified Purchasing Manager) certification by Institute for Supply Management, or CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Procurement Officer) certification by National Institute of Government Purchasing preferred.
REVISED: 7/2/02 EGP
10/19/10 CF - Added supervisory exp. requirement. Per Dept request.