Job Description AIRPORT FISCAL SPECIALIST Job Code CFG13 Benefit Group SEIU White Collar Non-Exempt Pay Grade S17 Authorized Strength 1 Minimum Pay 15.41 Mid-Point Pay 19.25 Maximum Pay 23.10 Nature of Work Provides a wide variety of paraprofessional technical, administrative, budget, and financial support for OPD at the Orlando International Airport related to the organizational effectiveness and efficiency of OIA operations. Work includes coordination of budget analysis and preparation, liaison with City and GOAA (Greater Orlando Aviation Authority), financial analysis, and accounting activities. Work is performed under the supervision of a Police Lieutenant and is reviewed through conferences, reports submitted, periodic audits, and discussions. Work Performed Ensures Airport employees are supplied with adequate supplies and equipment; replenishes stock, arranges for the maintenance and care of inventory; Prepares weekly, monthly, quarterly, and annual ad hoc reports and provides data for the preparation of various reports by the City and GOAA; Project management responsibility for specialized software program to track accounting or financial data. Maintain current, accurate accounting and financial data on specialized software programs, Oracle, in addition to utilizing JDE, AS400/OMIS and database software. Prepare and maintain ledger accounts and related activities for the production of financial statements and fiscal reports; analyze, prepare and submit financial statements and reports such as income and inventory statements, balance sheets, and statements of financial position. Prepare and maintain records of amounts owed and ensure prompt payment of invoices; process and verify invoice coding of expenses, prepare vouchers and issue reimbursement checks. Prepare and maintain records of accounts receivable, including receipts, claims and overdue invoices; compute interest charges, processing of refunds, and related items. Evaluate current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City's overall accounting and financial policies. Develop, recommend, and implement accounting and financial reporting process and policy changes. Enter data in materials management database and prepares related reports; coordinate paper flow; receive equipment, materials, and merchandise; tag materials for identification in receiving and/or shipping departments; respond to inquiries relating to packing lists and shipping instruction. Compile and maintain records such as time, date, quantity, source and destination of materials received or shipped; document and label hazardous materials; input data into shipping and/or purchasing systems; check materials against invoices, bills of lading; control daily shipping schedules, and resolve shipping discrepancies; prepare monthly billing reconciliation, material status and various other reports. May train and supervise subordinates. Performs other related duties as assigned. Knowledge, Skills and Abilities Knowledge of the principles of supervision and ability to apply this knowledge to work problems; Some knowledge of statistical record keeping practices; Ability to develop work procedures; Ability to maintain records and to prepare reports of tabulations for such records; Ability to make decisions in accordance with rules, regulations, and established policies and procedures; Ability to provide information correctly and concisely both orally and in writing; Ability to establish and maintain effective working relationships with City-wide personnel, GOAA, and the general public; Ability to operate two-way radio and knowledge of the operation of standard office machines including calculators; Ability to react calmly and competently in stressful situations, to obtain and relay information quickly and accurately, and make sound judgments; Ability to work around excessive noise created by airplanes and other airport equipment and vehicles; Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations. Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping. Knowledge of computers and their applications with specific emphasis on the use of Access, JDE, AS400/OMIS and database software package (Oracle) for generating financial and accounting reports; Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer; Ability to plan and coordinate the work of subordinates; Ability to operate a personal computer for extended periods of time; Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports for the City and GOAA; Ability to perform complex accounting and financial work, obtain and consolidate data, and prepare and effectively present reports to the City and GOAA, both orally and in writing; Ability to communicate clearly and concisely, both orally and in writing; Minimum Qualifications Associate's degree with major course work in accounting or business and three (3) years responsible experience in area of assignment; project leadership experience required; or an equivalent combination of education, training and experience. Ability to operate personal computers with specific knowledge of Excel, JDE and Access is highly desired. Supervisory experience may be required.