Job Description BUDGET FISCAL SPECIALIST Job Code CFG15 Benefit Group SEIU White Collar Non-Exempt Pay Grade S17 Authorized Strength 1 Minimum Pay 14.88 Mid-Point Pay 18.60 Maximum Pay 22.31 Nature of Work Provides a wide variety of paraprofessional technical, administrative, budget, and financial support related to the organizational effectiveness and efficiency of the Management, Budgeting and Accounting (MBA). Work includes assisting the MBA Director in the coordination of budget analysis and preparation, financial analysis, and accounting activities. Assist the MBA Director in the development and submission of the annual budget; the preparation of monthly and quarterly reports; the organization, maintenance, review, and interpretation of fiscal records. Work is performed under the supervision of the MBA Director and is reviewed through conferences, reports submitted, periodic audits, and discussions. Work Performed Monitor MBA Department's program budgets and reconcile budget subledger expenditures against approved budget through research and JV entries to input charges into the appropriate budget code and program. Prepare and maintain program accounts and related activities for the production of fiscal statements and reports; analyze, prepare and submit financial statements and reports such as budget statements and reports, ie, Expanded Services, and Facilities. Maintenance Budget Requests and enter finalized budget request per program into the financial software system. Prepare and maintain records of amounts owed and ensure prompt payment of invoices; process and verify invoice coding of expenses, prepare vouchers and issue reimbursement checks. Review and analyze submitted budget requests from program managers and prepare preliminary budget reports by program and stations for review by MBA Director. Prepare and maintain records of accounts receivable, including receipts, claims and overdue invoices; compute interest charges, processing of refunds, and related items. Evaluate current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City's overall accounting and financial policies. Develop, recommend, and implement accounting and financial reporting process and policy changes. Train and supervise subordinates and contract employees. Performs other related duties as assigned. Knowledge, Skills and Abilities Knowledge of the principles of supervision and ability to apply this knowledge to work problems; Some knowledge of statistical record keeping practices; Knowledge of budget preparation and administration; Ability to develop work procedures; Ability to maintain records and to prepare reports of tabulations for such records; Ability to make decisions in accordance with rules, regulations, and established policies and procedures; Ability to provide information correctly and concisely both orally and in writing; Ability to establish and maintain effective working relationships with City-wide personnel, and the general public; Knowledge of the operation of standard office machines including calculators; Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations. Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping. Knowledge of computers and their applications with specific emphasis on the use of Access, JDE, AS400/OMIS and software for generating financial, budget, and accounting reports; Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer; Ability to plan and coordinate the work of subordinates; Ability to operate a personal computer for extended periods of time; Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports for the City; Ability to perform complex accounting and financial work, obtain and consolidate data, and prepare and effectively present reports to the City, both orally and in writing; Ability to communicate clearly and concisely, both orally and in writing; Minimum Qualifications Associate's degree with major course work in accounting or business and three (3) years responsible experience in area of assignment; project leadership experience required; or an equivalent combination of education, training and experience. Ability to operate personal computers with specific knowledge of Excel, JDE and Access is highly desired. Supervisory experience may be required. Must pass police background investigation which includes polygraph.