|MAIL SERVICES SUPERVISOR|
|SEIU Supervisor Non-Exempt|
|Performs supervisory and clerical work in providing centralized mail services. An employee assigned to this class is responsible for coordinating mail services with outside postal agencies; planning, assigning, and reviewing the work of mail clerks engaged in picking up, delivering, weighing, stamping, sorting interoffice and official mail; and maintaining a variety of records. Work is performed under the supervision of the City Purchasing Agent is reviewed through conferences, results attained, and periodic reports.|
|Supervises the receipt, sorting and delivery of a variety of interoffice and U.S. Mail.
Plans, assigns, and reviews work of subordinates who perform a variety of duties in connection with the receipt and disbursement of interoffice and U.S. Mail.
Coordinates the acquisition of bulk rate and business reply permits following postal regulations, processes mailings and insures proper billing to departments.
Develops interoffice mail system; reviews and revises internal operating procedures and City policy and procedures.
Interviews and recommends hiring of mailroom employees and approves time off.
Develops, implements, and monitors unit budget for achievement of goals and objectives; initiates and authorizes program expenditures; maintains activity records and prepares activity and budget reports.
Arranges for mailroom equipment servicing and repair, and ensures postage meter is tested periodically for accuracy.
Answers inquiries regarding the operation and organization of the mailroom and mail services available.
Approves check requests for replenishing postage meter.
May assist mail clerks sorting and delivering interdepartmental mail.
Performs other duties as assigned.
|Knowledge of postal regulations and mailcenter procedures.
Knowledge of the principles of office management and supervision and ability to apply this knowledge to work problems.
Knowledge of accounting and financial record keeping practices.
Skill in the operation and maintenance of mailing equipment.
Skill in the operation of personal computers.
Skill in the use of standard office equipment.
Ability to develop work procedures.
Ability to plan, organize, and supervise the work of clerical employees.
Ability to maintain records and to prepare reports of tabulations from such records.
Ability to make decisions in accordance with rules, regulations, and established policies and procedures.
Ability to provide information correctly and concisely both orally and in writing.
Ability to maintain effective departmental relations.
Ability to work with little supervision.
|Associate Degree in Business or related field with two to three (2-3) years experience in mailroom activities; or an equivalent combination of education, training, and experience. A valid Florida driver's license is required and certification as a Mail Systems Manager is desired.
REVISED: 5/1/92 AL