|ACCTS PAYABLE SPECIALIST I|
|Performs paraprofessional accounting and financial record keeping work requiring knowledge of practices and methods of accounting and familiarity with the operations and procedures of accounting systems. Employees assigned to this category are responsible for review of complex, detailed financial transaction documents for accuracy, completeness and conformance to established criteria and policy & procedure; research and audit detailed transactions to correct errors and reconcile accounts.
Work is performed under general supervision in accordance with established policy and procedures and performance is reviewed for technical accuracy through discussion, direct observation, summary reports, and verification of balances.
|Processes Vendor payments in Accounts Payable and OMIS systems after thorough review for accuracy, completeness, and compliance with established criteria.
Researches/retrieves various manual and computerized records and files to resolve problems involving invoices, check requests, requisitions, purchase orders, field purchase orders, emergency purchase orders, annual contract orders, and contract orders.
Processes more difficult vendor payments to include travel requests, contract orders, retainage payments and large vendor accounts.
Balances Vendor statements with regard to outstanding balances, credits due and payments posted.
Processes general ledger journal entries for expense allocations, charge code corrections and prepaid charges.
Proofs and verifies reports, journal entries, and other related financial documents.
May oversee the work of and provide direction to clerical accounting personnel.
Researches special projects as assigned and assists with collection of data.
Performs other related work as assigned.
|Working knowledge of financial record keeping principles, practices and methods.
Knowledge of practices and methods of accounting.
Knowledge of laws, rules and regulations applicable to municipal governmental financial record keeping.
Knowledge of effective supervisory techniques may be required.
Ability to research and review financial transaction records for accuracy, completeness and conformance to standard accounting practices and/or contracts and agreements.
Ability to establish and maintain financial record keeping systems.
Ability to establish and maintain effective working relationships with other employees, departments, bureaus, vendors, and the general public.
Ability to enter/retrieve information and generate required reports from the computerized system.
Ability to perform mathematical computations using a standard office calculator with speed and accuracy.
|Two (2) years of college with courses in accounting/bookkeeping or related area, and one (1) year experience in bookkeeping, clerical accounting or related area; or an equivalent combination of education, training, and experience. Must be able to operate personal computer and have experience in data entry. Must pass a criminal background check and polygraph.
7/26/2006 Added polygraph information KW.