|FISCAL COORDINATOR - FIRE|
|SEIU White Collar Non-Exempt|
|Provides a wide variety of professional technical, administrative, budget, and financial support related to the organizational effectiveness and efficiency of the Fire Department. Work includes assisting the Fire Fiscal Manager in the coordination of budget analysis and preparation, financial analysis, and accounting activities. Assist Fire Fiscal Manager in the development and submission of the annual budget; the preparation of monthly and quarterly reports; the organization, maintenance, review, and interpretation of fiscal records. Work is performed under the supervision of the Fire Fiscal Manager and is reviewed through conferences, reports submitted, periodic audits, and discussions.|
|Analyzes Fire Department's program budget requests submitted by Program Managers and prepares various budget and financial reports, approves payroll and supervises a permanent employee relating to payroll ensuring compliance with IAFF, Communications and SEIU labor contracts. Reconciles actual expenditures against financial system relating to grants and FEMA reimbursements. Also responsible for the accounts payable function of the department. Inputs finalized budget request per program into the financial software system. Prepares the Appropriate Budget Transfer requests including its Fiscal Impact Statement for approval by the Budget Review Committee (BRC) and City Council. Evaluates current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City's overall accounting and financial policies. Develops, recommends, and implements accounting and financial reporting process and policy changes. Performs other related duties as assigned.|
|Extensive knowledge of budget preparation and administration.
Excellent knowledge of the city' and Fire Department policies and procedures and applying this knowledge to the daily financial operation of the department including risk management issues.
Thorough knowledge of the IAFF, Communications and SEIU contracts and applying this knowledge as it relates to payroll.
Excellent knowledge of the financial system and applying this knowledge as it relates to budget, accounts payable and payroll.
Ability to develop work procedures;
Ability to maintain records and to prepare reports of tabulations for such records;
Ability to make decisions in accordance with rules, regulations, and established policies and procedures;
Ability to provide information correctly and concisely both orally and in writing;
Ability to establish and maintain effective working relationships with City-wide personnel, and the general public;
Knowledge of the operation of standard office machines including calculators;
Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.
Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.
Knowledge of computers and their applications with specific emphasis on the use of Access, JDE, AS400/OMIS and software for generating financial, budget, and accounting reports;
Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer;
Ability to plan and coordinate the work of subordinates;
Ability to operate a personal computer for extended periods of time; Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports for the City;
Ability to perform complex accounting and financial work, obtain and consolidate data, and prepare and effectively present reports to the City, both orally and in writing;
Ability to communicate clearly and concisely, both orally and in writing;
|Bachelors degree with major course work in accounting or business and four (4) years responsible experience in area of assignment; project leadership experience required; or an equivalent combination of education, training and experience. Ability to operate personal computers with specific knowledge of Excel, JDE and Access is highly desired. Supervisory experience may be required.|