|PURCHASING DIVISION MGR|
|Performs professional work managing the Office of Purchasing and Materials Management. Responsibilities include providing responsive support and sound contractual advice to City Departments and Agencies involving contractual services, consultants, equipment, supplies, construction, capital improvements, and federal grants. Duties include managing contract documents, preparation and content, source selection, pricing, negotiation, bid and proposal activity, administration, contract modifications, change orders, release of work authorizations, contract compliance surveillance, managing deliverables, and preparing reports. Purchasing & Materials Management Director supervises integration of work statements, delivery schedules, and terms and conditions into effective and competitive RFP's, IFB's, Subcontracts, and multi-year bid packages. Directs disposal of surplus property and equipment (except real estate), for all departments. Manages the Capital Personal Property Inventory Control, Central Storeroom, provides specific procurement and materials management support to Fleet/Facilities Management Bureau, and provides mail services (interoffice and U.S. Mail) for all City Departments. Work is performed under the direction of the Administrative Services Director and performance is reviewed through conferences, analysis of reports submitted, and evaluation of accomplishments.|
|Manages the buying, purchasing, renting, leasing or otherwise obtaining any supplies, services, construction or other items, including description of requirements, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration.
Serves as the City's central procurement officer with authority to award contracts, often of high value; presents contracts to City Council and is the only person authorized to execute contracts on behalf of the City except the Mayor.
Formulates and recommends operational procedures to be utilized by the various agencies; develops procurement policies (internal and external) designed to ensure materials and services provided are cost effective, timely and efficient.
Manages supply inventories; sells, trades or otherwise disposes of surplus supplies.
Establishes and maintains programs for the inspection, testing, and acceptance of supplies, services, etc., and for the development and use of standard specifications.
Ensures purchasing practices are consistent, open, and designed to encourage maximum vendor competition; maintains open communications with vendor community to provide a comprehensive understanding of the City's procurement practices and maintain vendor confidence.
Manages the following programs: Purchasing and Materials Management, Women and Minority Owned Business Enterprises, Property Control, City Mail Services, City Stores, and Fleet/Facility Supply Support.
Develops and updates goals and objectives; establishes and maintains standards; prepares and administers the Office's budget, personnel administration and employee relations.
Performs other related duties to ensure the accomplishment of the goals and objectives of the Office of Purchasing and Materials Management.
|Thorough knowledge of modern principles and practices of large scale governmental procurement and materials management.
Thorough knowledge of supply sources, price trends, and market conditions for a wide variety of commodities.
Thorough knowledge of local, state, and federal regulations governing municipal procurement and sale activities.
Knowledge of techniques and requirements for preparation of specifications for contractual services, materials, and equipment.
Knowledge of accounting principles and practices as they relate to budget preparation and administration, and procurement and maintenance of perpetual inventory/record keeping systems.
Ability to plan, organize, and direct the work of professional, technical and clerical support personnel.
Ability to analyze commodity requirements, interpret market prices and trends, and apply interpretations to procurement issues.
Ability to prepare specifications and analyze bids for professional services, materials and complex technical equipment.
Ability to negotiate contracts for professional services, supplies and equipment.
Ability to develop and maintain procurement and materials management policies, procedures, and systems.
Ability to establish and maintain effective working relationships with vendors, City employees, and the general public.
Ability to communicate effectively, both orally and in writing.
|Bachelor's Degree in Business Administration, Economics, or related field with four (4) years or more of responsible experience in a large governmental purchasing office, three (3) of which must have been in a supervisory/management capacity; or an equivalent combination of education, training, and experience. Professional Certification as CPM or CPPO highly desired.
REVISED: 8/26/92 AL