|FISCAL MANAGER, DEPARTMENTAL|
|Middle Management/Professional/NM AD|
|Performs responsible administrative and supervisory work for a Department. Duties include participating in and coordinating preparation of annual budget, forecasting fiscal requirements, monitoring and maintaining annual budget, and supervising payroll and supply functions.
Work is performed under general supervision and is reviewed through reports, conferences, and results obtained.
|Coordinates preparation of annual budget by analyzing expenditure trends, forecasting fiscal requirements, evaluating budget requests for priority, quantity, and cost, and reviewing completed budget requests for consistency and completeness in order to facilitate development of a functional budget for the Department.
Prepares budget for presentation to Department Head, Chief Administrative Officer, Office of Management and Budget, Mayor, and City Council.
Monitors budgeted expenditures by reviewing statement of operations and fiscal ledgers to avoid cost overruns; locates available funds for unanticipated fiscal needs using knowledge of department's current spending trends and encumbrances; prepares budgetary transfer requests and represents department at meetings concerning fiscal matters.
Reviews and approves requisitions for services and materials ensuring adequate funds and proper codes; authorizes payment of invoices and follows up with vendors on billing error, delayed delivery, and damages; may locate vendor source and determine costs.
Evaluates Bid Packages from Purchasing Department to determine lowest bidder, whether bidder meets specifications, and recommend acceptance/ rejection of bid.
Meets with various vendors, sales representatives, and supervisors of various companies for possible purchase of supplies, services, and materials.
Analyzes and develops/revises civilian/civil service procedures and systems and recommends improvements/cost reductions.
Implements contract articles governing compensation for union personnel; reviews and approves weekly, bi-weekly, and supplemental payroll summaries ensuring compliance with contracts and City policies and procedures.
Supervises employees engaged in the preparation and maintenance of computerized and manual fiscal files, reports, and payroll documents by assigning and reviewing work and resolving operational problems using knowledge of City/Department policies, procedures and union contracts.
Performs quarterly and annual audits of Investigative Fund account to ensure proper documentation and use of funds and prepares report for supervisor's review.
Serves as department liaison regarding payroll, property and supply matters.
Ensures proper maintenance of records relative to classification, salary, vacation time, sick leave, and compensatory time.
Ensures maintenance of current inventory and record keeping of uniforms, equipment, office supplies, janitorial supplies and Department property.
Performs other functions as required to facilitate accomplishment of Section goals and objectives.
|Knowledge of theory and application of accounting principles and procedures relating to comprehensive departmental fiscal administration.
Knowledge of budget preparation and administration.
Knowledge of laws, ordinances, rules, regulations, contracts, policy and procedures affecting operations.
Knowledge of principles and practices of statistics and application to financial and operational activities.
Knowledge of modern office management principles, practices, and equipment.
Knowledge of computerized Financial Management, accounting, budget, data processing, and payroll systems.
Ability to analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements.
Ability to prepare difficult and complex financial and administrative reports.
Ability to prepare and submit clear, complete and concise reports.
Ability to plan, organize, assign and supervise the work of technical and clerical assistants.
Ability to establish and maintain effective working relationships.
Ability to operate personal computer for extended periods of time.
Ability to communicate effectively orally and in writing.
|Bachelor's Degree in Business Administration or related field with courses in accounting. Two (2) years experience in accounting, finance, or related field including some supervisory experience; or an equivalent combination of education, training, and experience.
Must pass a background check which includes a polygraph.