Job Description FLEET MANAGER Job Code AAA25 Benefit Group Middle Management/Professional/NM AD Pay Grade NB115 Authorized Strength 1 Minimum Pay 61963.72 Mid-Point Pay 79370.57 Maximum Pay 96777.41 Nature of Work Performs responsible supervisory and administrative work directing the repair, maintenance and operation of motor vehicles, heavy equipment or tools. The employee must exercise considerable independent judgment and initiative in devising work methods necessary to maintain a large fleet of vehicles and heavy construction equipment in support of City fleet operations, including police, fire, sanitation, street maintenance, and a large administrative vehicle fleet. The Fleet Manager reports directly to the Fleet & Facilities Management Division Manager. The Fleet Manager is responsible for establishing uniform practices relative to repair of motor vehicles, heavy construction equipment and ground equipment; maintaining a preventive maintenance program; overseeing the preparation of specifications for the purchase of new vehicles and equipment; inspecting and receiving new vehicles and equipment. Work Performed Supports the coordination and preparation of the annual budget including estimating salaries, supplies, utilities, equipment and other related needs and monitors expenditures and maintains cost controls. Oversees the preparation of specifications for recommended purchases of automotive and heavy equipment and inspection of equipment when delivered to insure compliance with specifications. Prepares justifications for annual budget and monitors expenditures and controls costs and expenses throughout the budget year to insure proper and continued operations within budget limitations. Oversees the monitoring of contract maintenance programs to ensure satisfactory completion of work. Works on a daily basis with the Purchasing Division to determine adequate inventory levels for stock of spare parts. Develops and maintains a preventive maintenance program for City vehicles and equipment. Sets guidelines for preventive maintenance scheduling of City vehicles based on needs of departments and on the use of vehicles. Develops procedures for cannibalization (interchanging parts and components) to insure that critical vehicles are returned to serviceable status in consonance with work priorities. Directs and oversees the day-to-day operations of mechanics, skilled metal fabricators or service workers and professional staff to include planning, assigning and inspecting work, enforcing department or city rules and regulations, counseling employees and administering or recommending appropriate disciplinary actions. Sets priorities for work to be performed. Approves leave and overtime of staff. Applies department and city rules and regulations to personnel problems or issues, counsel's employees, and recommends or administers disciplinary actions. Plans and supervises internal and external training programs to insure that assigned personnel maintain efficiency and that skills are current and compatible with new vehicles and equipment introduced into inventory. Reviews training documents and materials from vehicle manufacturers, college outreach programs, etc. and identifies training needs of staff. Knowledge, Skills and Abilities Knowledge of budgetary procedures, cost accounting methods and practices as needed to prepare annual budget and to monitor expenditures and maintain costs. Knowledge of the hazards and safety precautions of large scale automotive maintenance activities. Extensive knowledge of the methods, materials, equipment and operation of general automotive and mechanical repair shops or related functions to include establishing and maintaining a preventive maintenance program. Knowledge of automotive maintenance and testing procedures: Knowledge of inventory control and maintenance procedures and methods. Knowledge of department and City policies and procedures or regulations to include personnel and purchasing rules and regulations. Ability to establish workloads, schedule work assignments, direct and coordinate the activities of a large number of mechanics, skilled metal fabricators and various types of service workers. Ability to plan, long and short range, to ensure effective operations to include planning for adequate training of personnel and availability of resources, equipment and tools. Ability to prepare and interpret specifications for the purchase of a wide variety of vehicles, heavy construction equipment, sanitation equipment and other needs. Ability to communicate effectively with superiors and other department heads in advising them of how to operate the departmental fleets for minimum operation and maintenance costs using tact, diplomacy and firm persuasion as needed. Ability to establish and maintain an effective working relationship with subordinates. Ability to prepare reports in order to supervise cost data, plan and direct daily operations and to maintain adequate records. Minimum Qualifications Bachelor's degree in Business or Public Administration, Mechanical Engineering or a related field. Must have five (5) years experience in the direct supervision and operation of a medium-to-large size vehicle or heavy equipment maintenance and repair facility with a fleet of approximately 250 or more, or related function; or an equivalent combination of education, training and experience. Valid Florida driver's license required. Certified Public Fleet Professional (CPFP) preferred.