|ASST CHIEF PROCUREMENT OFFICER|
|Middle Management/Professional/NM AD|
|The Assistant Chief Procurement Officer performs managerial and technical work in support of the procurement and contract staff and the Chief Procurement Officer, (CPO). Exercises considerable independent judgment when supervising employees, managing the daily procurement process, negotiating contracts and in applying the City Code, policies, procedures, and federal state law. Applies the principles of accountability, ethics, impartiality, professionalism, service, and transparency in procurement. Work is performed under the direction of the CPO and performance is reviewed through periodic conferences, observations, and analysis of results, reports and recommendations.|
|Supervises, plans, coordinates, and reviews the work of assigned staff, including managers, supervisors, technical and support staff within the procurement and contracts division.
Makes hire/termination recommendations. Trains, motivates, identifies and resolves issues and conflicts appropriately. Establishes performance standards, initiates performance appraisals, and administers disciplinary action.
Serves as the project manager for all procurements to proactively manage and track the progress of solicitations, contracts and related activities. Reviews all solicitations and associated contract documents to ensure the accuracy and soundness of essential legal requirements. Develops contracts, special clauses, terms and conditions.
Assist in the determination of the appropriate acquisition strategy for various types of procurements. Oversee the solicitation process, conferences, and award recommendations. Conduct studies, market research, and analyses as required. Prepare and review Council agenda items.
Monitor and evaluate contractor performance. Develop and maintain a contractor evaluation and compliance system. Prepares appropriate responses concerning contractor disputes.
Coordinate vendor training workshops. Develop training programs for internal customers relating to procurement practices, policy and procedures.
Meet with internal and external customers to provide expert guidance and direction. Provides technical assistance to City officials, employees and representatives of other agencies.
Ensures the emergency management plan is up-to-date. Serves as FEMA Coordinator in the event of an emergency or disaster.
Oversees the contract management program to ensure that contracts are kept current and in conformity with operational directives.
Assists in the development and implementation of new policies and directives. Ensures departments and staff are in compliance with the Procurement Code, policies and procedures.
Maintains sufficient procurement expertise to recommend improvements to streamline business processes and to increase efficiency. Ensure legal and regulatory compliance which affect federal and state grants.
Assists in annual operating budget development and monitors purchases and expenditures.
Represents and attends meetings on behalf of the CPO. Provides assistance to the CPO relating to research and special projects, as well as the management of the division's units, as required. Provides timely reporting.
|Considerable knowledge of principles and practices of purchasing and contract administration.
Knowledge of the principles and practices of local government processes and financial system.
Considerable knowledge of Florida's Government in the Sunshine, Florida Public Records Act, as well as other applicable laws specific to government procurement.
Knowledge of dispute resolution and negotiation strategies.
Knowledge of math, algebra, geometry, calculus, statistics, and their applications.
Knowledge of management principles and practices to effectively lead, motivate and challenge employees.
Skill in negotiating contracts and dispute resolution.
Skill in motivating, developing, and directing the work of staff.
Skilled in the use of a personal computer, preparation of reports and identify market trends.
Ability to perform analytical work carefully and accurately.
Ability to develop, process, and evaluate technical and complex solicitations and contracts.
Ability to develop and document processes and procedures.
Ability to apply integrity, judgment, and strong analytical and communication skills in a management role.
Ability to be diplomatic, a team player, and maintain effective working relationships with City officials, employees, and external customers.
Ability to coordinate work and effectively allocate resources amongst staff and prioritize work under tight deadlines.
Ability to apply technical skills as it relates to various types of computer software.
|Bachelor's degree in business administration, public administration, public procurement or related business field. A minimum of four (4) years of progressively responsible experience in procurement and contracting; two (2) years experience of which must have been in public procurement and two (2) years of experience in a supervisory capacity; or an equivalent combination of education, training, and experience.
Must possess and maintain a minimum of one professional procurement certification; Certified Procurement Manager, (CPM), Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Associated Contracts Manager (CACM), Accredited Purchasing Practitioner (APP), Florida Certified Negotiator (FCN) or other nationally recognized certifications in the field